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Appendix C. Institutional Rules on Student Services and Activities
Chapter 4. University Health Services
Subchapter 4-100. General Provisions
Sec. 4-101. Purpose
University Health Services exists primarily to assist the student to avoid or minimize
any interruption in his or her academic program for medical reasons. Toward that
end, University Health Services provides (1) a broad range of professional medical services
for the prompt diagnosis and treatment of short-term illnesses and injuries; (2) a variety
of disease prevention and health promotion programs; (3) immunizations for
vaccine-preventable diseases; and (4) wellness education programs.
For a detailed discussion of benefits and services offered, see the University Health
Sec. 4-102. Definitions
In this chapter, unless the context requires a different meaning,
- "director" means the director of University Health Services;
- "president" means the president of the University of Texas at Austin;
- "student" means a person enrolled at the university;
- "university" means the University of Texas at Austin; and
- "vice president" means the vice president for student affairs, or a delegate or representative of the vice president.
Subchapter 4-200. The Director and Associate Director for Clinical Services
Sec. 4-201. The Director
- The director is responsible for the overall operation of University
Health Services and reports to the vice president for student affairs.
- The director is responsible for establishing the organizational
structure and specifying functional relationships among organizational components,
providing for the orderly development and management of the unit, supporting a policy
on patients' rights and responsibilities, and maintaining a program that evaluates
the quality of care provided and appropriately addresses identified problems.
Sec. 4-202. The Associate Director for Clinical Services
- The associate director for clinical services is responsible for all
medical activities of University Health Services.
- The associate director for clinical services or the associate
director's designate shall notify the appropriate academic dean of any student whose
medical condition indicates that withdrawal from the University would be in the best
interest of the student (see section 4-402).
Subchapter 4-300. Medical Clearance Requirements for New and Returning Students, Fees, Payment for
Services, Eligibility for University Health Services
Sec. 4-301. Medical Clearance Requirements
- All new students and returning students who have not attended
the university for the past five years must provide proof of the following, certified by
a physician or nurse, before they will be allowed to register:
- All students born after January 1, 1957:
- Measles--documentation of measles disease or measles
titer indicating immunity or two doses of live measles vaccine administered
- both doses must have been given after the age of one
- the second dose must have been given at least thirty days
after the first dose.
- Mumps--documentation of live mumps vaccine, mumps
disease, or mumps titer indicating immunity to mumps.
- Rubella--documentation of rubella vaccine or rubella
titer indicating immunity to rubella. Documentation of rubella disease does
not satisfy the requirement for proof of immunity to rubella.
- For all students born outside the United States: a PPD skin test
for tuberculosis performed in the United States within one year of admission to
- Students must complete and return a Pre-matriculation Immunization Record form
to University Health Services prior to registration.
- Exclusion from requirements (1) and (2) may be allowed on the basis
of medical contraindications or religious conflict. Any prospective new
student requesting a waiver of requirements (1) and (2) must provide either
- an affidavit signed by a physician duly licensed under the
Medical Practice Act, stating that in his or her opinion as a physician the
required immunization(s) could be injurious to the student's health, or
- an affidavit signed by the student, or the student's parent or
guardian if a minor, stating that the immunizations conflict with the tenets and
practice of a recognized church or religious denomination of which the student is
an adherent or member. During emergencies or epidemics declared by the
Commission of Health of the State of Texas, exemption on the basis of religious
conflict may be denied.
Sec. 4-302. Fees
University Health Services is supported entirely by the medical services fee and by
charges for certain supplies and services. There is no charge for office visits during regular hours
of operation; however, there are charges for many services and procedures such as
laboratory tests, X rays, physical therapy treatments, and medications. These charges are
generally lower than the cost of comparable services in the local community. An after-hours fee
is assessed for urgent care services on weeknights, weekends, and official university holidays.
Sec. 4-303. Payment for Services
Any student who incurs a charge for services rendered by University Health Services
must satisfy such indebtedness expeditiously. Every possible assistance will be rendered to
the student in making arrangements for satisfaction of incurred charges. University
Health Services will report to the Office of Accounting the names of those students who fail
to pay their charges within the specified period of time, and the processing of the
student's transcript, diploma, and/or continued registration will be denied until outstanding
charges have been paid in full.
Sec. 4-304. Eligibility for University Health Services
- An individual may use University Health Services if
- the person is regularly enrolled at the university;
- the person is participating in university sponsored
short-term activities such as seminars, institutes, and workshops, provided the
sponsoring agency has received approval from the director. Fees will be based on
- Registered students become eligible to use University Health
Services during the week prior to the first day of class each semester. Specific eligibility
dates are published in the official university calendar.
Subchapter 4-400. General Administrative Policies
Sec. 4-401. Informed Consent
The parent or guardian of a minor student must give appropriate consent for
treatment before care can be provided at University Health Services, except in cases where
urgent care is required.
Sec. 4-402. Medical Withdrawal from the University
Withdrawal from the university for medical reasons may (a) be initiated at the request of
a student or (b) be mandatory when the medical condition of the student has
been determined to constitute a direct threat to the health and safety of the student or
to individuals who come in contact with the student. Withdrawal for either reason must
be approved by the associate director for clinical services or the associate director's designate.
Sec. 4-403. Reduced Course Load
Course load reductions are always the prerogative of the academic dean; where medical
or psychological reasons are given, the role of the associate director for clinical services or
the associate director's designate is advisory only.
Sec. 4-404. Responsibility of University Health Services
Any intentional action on the part of the student which is against the advice of
a University Health Services physician abrogates all responsibility on the part of the
Sec. 4-405. Requests to Administer Medications
Requests to administer medications ordered by a private physician must be within the scope
of services offered at University Health Services, must be approved by the associate director
for clinical services, and will be granted only if the student presents a written order from the prescribing physician which contains
- the type of medication,
- the dosage schedule,
- any cautions and contraindications, and
- description of the method of administration.
Sec. 4-406. Urgent Care Services
- In case of a medical emergency where life is threatened, 911 should
be called. University Health Services is not equipped to manage medical emergencies.
- Urgent care is available to a student who sustains an acute injury
or suffers a sudden illness requiring immediate medical attention between the hours
of 8:00 am and 8:00 pm Monday through Friday, and from 11:00
am until 3:00 pm Saturday and Sunday during the long session. Operating hours may vary during the summer, between semesters, and on university holidays.
- There is a charge for urgent care services on weeknights from 6:00
pm until 8:00 pm, weekends, and official university holidays.
- The University Police Department may provide escort service on
campus when a sudden illness or injury occurs.
- University Health Services is closed on Thanksgiving, Christmas, and New Year's Day.
Sec. 4-407. Treatment at Other Facilities
- University Health Services assumes no financial responsibility for
a student's care at another medical facility.
- A student who goes to or is taken to another medical facility
for emergency or other treatment, regardless of geographical location or other
circumstantial factors, is responsible for all resulting costs.
Sec. 4-408. Personal Property
- University Health Services is not responsible for a student's
personal belongings; the student is responsible for arranging for the safekeeping of
- In instances wherein custody of a patient's property by University
Health Services is necessary, or wherein a patient leaves personal possessions in
waiting rooms or clinics, University Health Services will exercise all prudent means of securing and
returning such property to the owner, but cannot be held
responsible for losses through theft.
Sec. 4-409. Medical Records
All original medical records and other documents of treatment, whether from
University Health Services or another facility or provider, are the property of University
Health Services. Medical information will be reported as required by state law.
Additional information from patient records will be released only with informed written consent.