3. Registration, Fees, and Deposits
Refunds will be applied to any current and outstanding debts owed to the University. V.T.C.A., Texas Education Code 54.006(e) requires that the University refund tuition and fees paid by a sponsor, donor, or scholarship to the source, rather than directly to the student who has withdrawn, if funds were made available through the University. All refund orders are cashed at the Office of Accounting Cashiers in Main Building 8.
Refunds for Students Withdrawing from the University
Refunds for students who withdraw from the University are based on the effective withdrawal date and are calculated according to the percentages given below.
Refund percentages apply to tuition and required fees. Students withdrawn by the University because of a returned check are assessed a matriculation fee. The matriculation fee enables the University to recover a portion of the processing costs of registration for students allowed a full refund. The fee is not assessed when the University initiates the withdrawal of a student for scholastic reasons or course cancellations.
Withdrawal refunds for the fall and spring semesters and the summer session are based on the student's schedule on the effective date of the withdrawal. A student withdrawn by the University for scholastic or other reasons will receive a full refund of fees paid that semester. Add/drops will be considered appropriately in calculating withdrawal refunds (Note: In some cases, a student may receive two refund checks, one based on dropped courses and one based on withdrawal percentages for remaining courses.)
A student who withdraws after receiving any cash payment from the Office of Student Financial Services may be required to make full or partial repayment. Funds received through the Federal College Work-Study Program are not subject to repayment. Students should contact the Office of Student Financial Services for information regarding repayment obligations.
A student who withdraws as a result of being called to active military service may choose to receive a refund of tuition and fees for the semester or, under certain conditions, to be assigned an incomplete (temporary delay of final course grade, symbol X, described here) in each course, or to be assigned a final grade as determined by the instructor (see Withdrawal).
Tuition and Fee Billing will initiate refunds for all eligible students who submit approved withdrawal petitions to the Office of the Registrar. (See Withdrawal.) A refund is issued no earlier than thirty days after the date the student paid the initial tuition and fee bill. The refund will be sent to the address specified on the withdrawal petition.
Refunds for Dropped Courses
Refund of tuition and some required fees, less any debts owed to the University, will be made for courses dropped during the first twelve class days. No refund is made for courses dropped after the twelfth class day (fourth class day for the summer session). Refunds are issued the week after the twelfth class day (fourth class day in the summer session) and will be mailed to the student's local address or deposited into the account indicated if an electronic funds transfer authorization is in effect. Contact Student Accounts Receivable at (512) 475-7777 to verify account information.
Additional Fee Assessment for Added Courses
Charges for added courses must be paid by the end of the twelfth class day (fourth class day in the summer). Students can determine what they owe by calling TEX or by visiting http://www.utexas.edu/business/accounting/sar/.
Optional Fee Refund Policies and Procedures
Refunds for the Cactus yearbook and the Peregrinus yearbook may be applied for at the Texas Student Publications office.
Parking permit refunds may be requested at the Parking and Transportation Services Office.
Tuition Rebates for Certain Undergraduates
An undergraduate may be eligible for a tuition rebate of up to $1,000 if, at graduation, he or she has attempted no more than three semester hours beyond the minimum number of hours required for the degree. The student must meet the following eligibility requirements.
An eligible student should submit a request for a rebate at the office of his or her dean at the time the student files an application for graduation; the request must be submitted prior to the official date of graduation. Tuition rebates may be reduced by the amount of any outstanding student loan owed to or guaranteed by the State of Texas.
The University provides short-term emergency or tuition assistance loans to students. Emergency loans are cash loans, normally for one month, and are designed to be repaid in full on or before the due date. Tuition loans, which have a one- to three-month repayment period, must be applied to a student's fee bill. Any subsequent refund of tuition and/or fees must be applied to a cash or tuition loan regardless of the due date of the loan.
Payment of Fees for Students with Physical Disabilities
The Texas Rehabilitation Commission offers payment of tuition and other fees and services to students (normally nonveterans) who have certain disabilities, provided the vocational objective selected by the student is approved by a representative of the agency. Application for vocational rehabilitation should be made to the Texas Rehabilitation Commission, P O Box 7638, Austin, Texas 78713-7638, (512) 476-7374.
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General Information Catalog