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CHAPTER FOUR CONTENTS
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4. Academic Policies and Procedures
Scholastic Probation and Dismissal
Scholastic probation and dismissal regulations apply to all
undergraduate students except provisionally admitted freshmen until they have met
the requirements for regular admission.
A student must maintain a minimum grade point average (GPA) at
the University of Texas at Austin to remain academically eligible to register
for the subsequent semester or summer session. The minimum
average required varies with the total number of college credit hours attempted
at the University of Texas at Austin and at other institutions.
Table of scholastic standards for continuance. The cumulative
University grade point average is calculated on the basis of all work undertaken at
the University of Texas at Austin, including credit by examination,
correspondence, and extension, for which a letter grade is given. (The symbols Q, S, U, X, W, CR, and NC are not considered in calculating the grade point average.) Grades earned at any institution other than the University are not used in calculating the University grade point average, but semester hours of transfer credit accepted by the University are added to hours taken at the University to determine the total college hours undertaken.
|Total College Hours
||UT Austin GPA
for Scholastic Probation
||UT Austin GPA
for Scholastic Dismissal
|Below 15 hours
||less than 2.00 GPA
||less than 1.50 GPA
||less than 2.00 GPA
||less than 1.70 GPA
||less than 2.00 GPA
||less than 1.85 GPA
|60 or more hours
||less than 2.00 GPA
||less than 2.00 GPA
Probation and dismissal. Rules governing scholastic probation and dismissal, as well as exceptions permitting continuance and special college regulations, are given below.
Change of scholastic status. Scholastic status is determined when grades are reported at the end of each fall and spring semester and at the end of the entire summer session. Although a student's cumulative grade point average may change between these grade-reporting periods (e.g., by recording a final grade in place of an X), the student's scholastic status is not changed until the next official grade-reporting period during which the student is enrolled at the University.
Effect of grades in courses repeated. All grades earned in University courses, whether repeated or not, count in a student's grade point average. However, in counting grade points for any semester, a student who earned a grade of at least C in a course taken in a previous semester may not use grade points earned in that same course in the current semester to meet minimum requirements for continuance without written permission from the dean.
Scholastic probation. (a) A student whose cumulative University grade point average falls below 2.00 at the end of a grade-reporting period is placed on scholastic probation. Probationary status is reflected on the student's permanent academic record. (b) Any student returning to the University after a period of scholastic dismissal is on scholastic probation. (c) Under exceptional circumstances, the director of admissions may admit a student to the University on scholastic probation.
Quantity of work while on scholastic probation. A student on scholastic probation must maintain at least twelve semester hours in a long-session semester unless the student's dean approves a reduced course load in writing before the student registers. Permission to take fewer than twelve hours is based on extenuating circumstances and is not routinely granted.
Removal from scholastic probation. A student on scholastic probation who achieves a cumulative University grade point average of at least 2.00 at the end of a grade-reporting period during which he or she is registered at the University is removed from scholastic probation. Removal from probation is reflected on the student's permanent academic record.
Effect of summer school on probationary status. No minimum course load is required of a student in the summer session. A student on scholastic probation who achieves a University grade point average of at least 2.00 at the end of the summer grade-reporting period is removed from probationary status. No student will be placed on scholastic dismissal at the end of a summer session unless the dismissal is the result of a previous condition prescribed by the student's academic dean.
Scholastic dismissal. Under the conditions noted in items a, b, and c, a student is subject to scholastic dismissal at the end of a long-session semester. A student is not placed on scholastic dismissal at the end of a summer session unless the dismissal is the result of a previous condition prescribed by his or her academic dean. Scholastic dismissal is reflected on the student's permanent academic record.
Any beginning student, freshman or transfer, who has not earned previous credit in residence at the University of Texas at Austin and who fails twelve or more semester hours of coursework in a long-session semester is subject to scholastic dismissal without a prior probationary period.
To be subject to scholastic dismissal a student, except those beginning students described above, must first be placed on scholastic probation. A student on scholastic probation is subject to scholastic dismissal under either of the following conditions:
At the end of a long-session semester, a student on scholastic probation who fails to attain the required cumulative grade point average as shown in the "Table of Scholastic Standards" will be dismissed from the University.
A student on scholastic probation who withdraws from the University after the first four weeks of classes in a long-session semester will be placed on scholastic dismissal, unless the withdrawal is under exceptional conditions approved by the student's dean.
When a student who has been dismissed from the University returns, he or she reenters on scholastic probation and may be subject to dismissal under the policies stated above in items (b)(i) and (ii).
Student responsibility. A student who is dismissed from the University after completing registration for the next semester will have his or her registration canceled and may not attend classes. The student is responsible for knowing his or her scholastic status and may not appeal the cancellation of registration based on lack of such knowledge.
Length of scholastic dismissal.
First dismissal -- one long-session semester and any intervening summer session.
Second (and subsequent) dismissal -- three calendar years, and readmission must be approved by the student's dean. A student dismissed for the third time will not normally be readmitted. A student dismissed for the fourth time is not eligible to apply for readmission.
Effect of scholastic dismissal on correspondence courses or registration in another institution. A student who is dismissed from the University for scholastic reasons is not prohibited from taking courses by correspondence or from enrolling in another institution. The period of dismissal will not be decreased as a result of coursework completed while on dismissal.
Exceptions permitting continuance in the University. Normally, a student subject to dismissal will be dismissed; however, each college and school within the University has an appeals procedure administered by the Office of the Dean. A student who wishes to appeal should contact the office of his or her academic dean for procedures and deadlines. In unusual circumstances a student may be allowed to continue subject to conditions prescribed by the dean. Approval to continue will not be given, regardless of the circumstances, unless the dean believes that the student has a reasonable chance of attaining a degree.
Special college regulations. Each college and school in the University determines its own policies regarding the minimum academic standards required of its students. Any college or school may require a higher minimum grade point average than is required to avoid scholastic probation under University-wide rules. In addition, a college or school may restrict enrollment because of the limitation of instructional resources. A student may be ineligible to continue in a particular college or school while remaining eligible to transfer to another; however, no student on scholastic dismissal from the University may be enrolled in any academic program of the University.
Registration in the Graduate School beyond the first semester or summer session depends on four factors: (1) satisfactory progress in absolving any admission conditions; (2) meeting requirements made in writing by the Graduate Studies Committee; (3) maintenance of a graduate grade point average of at least 3.00; and (4) approval of the student's Graduate Studies Committee.
Graduate Studies Committees are responsible for evaluating the students in their programs to ensure that they are making satisfactory progress toward a degree. If the Graduate Studies Committee finds that a student is not making satisfactory progress, it may recommend to the graduate dean that the student's program be terminated.
A graduate student whose graduate grade point average falls below 3.00 at the end of any semester or summer session will be warned by the Office of Graduate Studies that his or her continuance in the Graduate School is in jeopardy. The student must attain a graduate grade point average of at least 3.00 during the next semester or summer session he or she is enrolled or be subject to dismissal; during this period, the student may not drop a course or withdraw from the University without the approval of the graduate adviser and the graduate dean.
A graduate student who has been dismissed may be readmitted for further graduate study only by petition of the Graduate Studies Committee in the student's major area or by the Graduate Studies Committee of another program that will accept the student. The petition must be approved by the graduate dean.
Academic dismissal is reflected on the student's permanent record.