3. Registration, Fees, and Deposits
Students at the University register for classes either on-line or through TEX, the Telephone Enrollment eXchange. Instructions for both systems are given in the Course Schedule. The only way to enroll in a class is to register for it through the proper registration procedure or to add it after the initial registration. The instructor receives the student's name only by official notice from the registrar. A student may not receive credit for a course for which he or she is not registered.
By registering, a student enters a college or school of the University and, except in matters of conduct, is under the jurisdiction of the dean of that college or school. The dean has jurisdiction over the student's program of study and degree requirements. Students taking a course in a college or school other than the one in which they are registered are subject, so far as that course is concerned, to the regulations of the college or school in which the course is given. In matters of conduct, all students are under the jurisdiction of the dean of students.
Academic advising. Academic advising is available to all students before registration. In many degree programs, students must be advised before they may register. Advising requirements and locations are given in the Course Schedule. However, the University recognizes that academic advising is more than course selection. A description of the broader goals of the advising process is given later in General Information.
Registration periods. Freshman and transfer students entering the University for the first time in the fall semester are encouraged to attend an orientation session, during which they will be advised and will register for classes. Information about orientation for new students, including graduate and international students, is available on-line and from the Office of the Dean of Students.
Continuing and readmitted students may register during each semester and summer session for the following term. Registration periods for the fall semester and the summer session usually begin in April; those for the spring semester, in late October or early November.
Detailed information about registration is given in the Course Schedule.
Paying fees as a part of registration. A student is not registered or entitled to attend classes, participate in class-related activities, or use University facilities and services until his or her registration fees are paid in full or in accordance with an approved installment plan. A student who has an overdue debt to the University may not register until the debt is paid.
Late registration. Students are expected to register at their earliest opportunity. A student who registers late is assessed a charge to defray the cost of the extra services necessary to effect the late registration. (Late registration periods are identified in the Course Schedule each semester and summer session.) Students may register after the fourth class day in a fall or spring semester or the second class day in a summer term only with the approval of the department chair, the student's dean, and the registrar. Registration after these dates is approved only in unusual circumstances.
Texas Academic Skills Program. Undergraduate students who have not fulfilled requirements of the Texas Academic Skills Program (TASP) may be subject to enrollment restrictions or barred from registration. TASP is described in chapter 4.
Concurrent enrollment at the University and another collegiate institution. Prior written approval of a student's academic dean is required to assure that a course taken at another institution while the student is concurrently registered at the University will count toward the student's degree. Concurrent enrollment policies of the colleges and schools are given in the Undergraduate Catalog. Information about fees for students enrolled at two institutions is given later in this chapter.
Continuous registration of graduate students. All graduate students are expected to enroll and pay tuition and fees by the twelfth class day of the fall semester and the spring semester of each academic year until graduation. If the student has been admitted to candidacy for the doctoral degree, registration in the dissertation course or the equivalent or in affiliated studies is required. The only alternative to continuous registration is a leave of absence, discussed below. If a student who is not on approved leave fails to register by the twelfth class day, he or she may not return to the University without applying for readmission. The student must apply for readmission both to the University and to the graduate program and must pay the general application fee. The application is reviewed by the Graduate Studies Committee, which may choose to readmit the student or to deny readmission.
Leave of absence. Graduate students may apply for a leave of absence of no more than two semesters. If the student has not yet been admitted to candidacy for the doctoral degree, this request must be approved in advance of the leave by the graduate adviser. If the student has been admitted to candidacy, the application must be approved in advance by the graduate adviser and the graduate dean; it will be approved by the graduate dean only in unusual circumstances. A student on approved leave may reenter the graduate program by filing an application for readmission. No application fee is required.
A student on leave may not use any University facilities; nor is he or she entitled to receive advice from any member of the faculty. A leave of absence does not alter the time limits for degrees or coursework.
In absentia registration. A candidate for a degree who has completed the requirements for graduation and needs to register only for the purpose of having a degree conferred, may register in absentia. In absentia registration is not permitted for any other purpose. The fee for in absentia registration is $25.
Undergraduate students. After registering for classes, an undergraduate may change to in absentia status only with the approval of his or her dean. The classes for which the student is registered should be dropped and the in absentia registration added through the normal add/drop procedure. If the change is made during the first twelve class days, all fees are refunded, minus the amount of the inabsentia fee. After the twelfth class day, no refund is made and no additional charge is assessed for the in absentia registration. No refund is available for the cancellation of an in absentia registration.
Graduate students. Graduate students must be registered for the semester in which they graduate and must apply for graduation by the deadline published in the academic calendar. There are no exceptions to this policy for fall semester and spring semester graduation; a student who fails to complete all degree requirements or misses the deadline for acceptance of the thesis, report, recital, treatise, or dissertation must register and pay tuition and fees the following semester or summer session in order to receive the degree.
An exception is made for students who apply to graduate in the summer session but miss the deadline for acceptance of the thesis, report, recital, treatise, or dissertation. In this case, the student will be registered in absentia for the fall semester, only for the purpose of receiving the degree, by degree evaluators in the Office of Graduate Studies. The thesis, report, recital, treatise, or dissertation must be accepted by the deadline for in absentia registration, which falls before the beginning of the following fall semester. The student will be registered in absentia only once.
Transfer from one division to another within the University. Students in any undergraduate college or school of the University who are not on scholastic dismissal may transfer to any other college or school within the University only under the general procedures and conditions described below.
Auditing a course. Permission to audit a course entitles the student to attend class but not to hand in papers, take part in discussion, or receive evaluations. An auditor does not receive University credit for the course audited. A law student may not audit a law course.
A University student who wishes to audit a course should obtain a Class Auditor Permit from the Office of the Registrar and secure the consent of the course instructor and his or her dean. A nonstudent must obtain the Class Auditor Permit and the consent of the instructor. An audit fee of $20 a course is assessed nonstudents under the age of sixty-five.
Auditors are permitted only when space is available. An instructor or dean may refuse any request to audit a course. Nothing in these rules prohibits an instructor from permitting guests and visitors in a class.
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12 August 2003. Office of the Registrar
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