3. Registration, Fees, and Deposits
Refunds are applied to any current and outstanding debts owed to the University. Section 54.006(d) of the Texas Education Code requires that the University refund tuition and fees paid by a sponsor, donor, or scholarship to the source, rather than directly to the student, if funds were made available through the University. All refund orders are cashed at the Office of Accounting Cashiers in Main Building 8.
Students who withdraw from the University receive a refund of a percentage of their tuition and required fees. The percentage varies according to the student's effective withdrawal date:
Students withdrawn by the University because of a returned check are assessed a matriculation fee that enables the University to recover a portion of the processing costs of registration for students allowed a full refund. The fee is not assessed when the University initiates the withdrawal of a student for scholastic reasons or course cancellations.
Withdrawal refunds are based on the student's schedule on the effective date of withdrawal; adds and drops are included in the calculation. In some cases, a student may receive two refund checks, one based on dropped courses and one based on withdrawal percentages for remaining courses.
A student withdrawn by the University for scholastic or other reasons will receive a full refund of fees paid that semester.
A student who withdraws after receiving any cash payment from the Office of Student Financial Services may be required to make full or partial repayment. Funds received through the Federal College Work-Study Program are not subject to repayment. Students should contact the Office of Student Financial Services for information regarding repayment obligations.
A student who withdraws as a result of being called to active military service may choose to receive a refund of tuition and fees. More information is given in the section "Withdrawal."
Student Accounts Receivable initiates refunds for all eligible students who submit approved withdrawal petitions to the Office of the Registrar as described in the section "Withdrawal." A refund is issued no earlier than thirty days after the date the student paid the initial tuition and fee bill. The refund is sent to the address specified on the withdrawal petition.
Charges for added classes must be paid by the end of the twelfth class day in the fall and spring semesters and by the end of the fourth class day in the summer. Students can determine what they owe by calling TEX at (512) 475-9950, option 22, or by visiting the Student Accounts Receivable Web site.
Refund of tuition and some required fees, less any debts owed to the University, is made for classes dropped during the first twelve class days in the fall and spring semesters and during the first four class days in the summer. No refunds are made for classes dropped after these dates. Refunds are issued the week after the twelfth (or fourth) class day. They are mailed to the student's local address or deposited into the account the student has designated if an electronic funds transfer authorization is in effect. The student may contact Student Accounts Receivable at (512) 475-7777 to verify account information.
Refunds for the Cactus yearbook may be requested at the Texas Student Publications office.
Parking permit refunds may be requested at the Parking and Transportation Services office.
An undergraduate may be eligible for a tuition rebate of up to $1,000 if, at graduation, he or she has attempted no more than three semester hours beyond the minimum number of hours required for the degree. The student must meet the following eligibility requirements.
An eligible student should submit a request for a rebate in the dean's office when the student files an application for graduation; the request must be submitted before the official date of graduation. The rebate may be reduced by the amount of any outstanding student loan owed to or guaranteed by the State of Texas.
The University provides short-term emergency and tuition loans to students. Emergency loans are cash loans, normally for one month, and are designed to be repaid in full on or before the due date. Tuition loans, which have a one- to three-month repayment period, must be applied to a student's fee bill. Any subsequent refund of tuition and/or fees must be applied to an emergency or tuition loan, regardless of the due date of the loan.
The Texas Rehabilitation Commission offers payment of tuition and other fees and services to students (normally nonveterans) who have certain disabilities if the student's vocational objective is approved by a representative of the agency. Application for vocational rehabilitation should be made to the Texas Rehabilitation Commission, P O Box 7638, Austin TX 78713-7638, (512) 476-7374.
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12 August 2003. Office of the Registrar
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