4. Academic Policies and Procedures
Faculty members are free to develop their own methods of evaluating the performance of students in their classes, both undergraduate and graduate, but they are required to make the methods of evaluation to be used known in writing before the end of the fourth class day each semester and the second class day each summer term. Responsibility for assuring adequate methods of evaluation rests with departmental faculties and is subject to administrative review. In courses with multiple sections, departments should provide for necessary coordination. Materials used in evaluating a student's performance must be collected by the instructor at or before the regularly scheduled final examination. The final examination is the most common method of final evaluation in courses.
A student's standing in academic work is expressed by grades earned on class assignments and examinations. There are five grades: A (excellent), B (above average), C (average), D (pass), and F (failure). To receive credit for (complete) a course, an undergraduate student must earn a grade of at least D.
After a grade is reported to the registrar, it may not be changed unless an error was made by the instructor. Grades are given by semester; however, in a course extending through two semesters, credit is not counted toward the degree until both semesters of the course have been completed.
A student is expected to complete a course, including self-paced courses, in a single semester, summer term, or summer session. If the course is not completed as expected, the student normally will not be given additional time to complete it, or to do additional work to achieve a better grade. In rare instances, for nonacademic reasons and subject to the approval of the instructor, a temporary delay of the final course grade, symbol X, may be given. If no final grade is reported by the end of the next semester, excluding any intervening summer session, a grade of F is recorded as the final grade in the course.
Members of the staff are not authorized, without the academic dean's approval, to withhold a final grade or to defer reporting a final grade at the end of the semester other than by the use of the symbol X. If a grade is withheld without the dean's approval, the grade may not be added to the official records later without the written approval of the student's dean.
Under specific conditions, instructors may use symbols to report a student's standing in the semester's work. The symbol X is used to report a temporary delay of the final course grade for a student who has been given additional time to complete a course; the symbol Q, to indicate that the student has officially dropped the course; the symbol W, to indicate that the student has officially withdrawn from the University; and the symbol CR, to indicate that the student has completed the course on the pass/fail or credit/no credit basis. If a faculty member fails to report a grade for a student, the registrar will enter the symbol X to give the student time to contact the faculty member and arrange for a final grade to be reported. If a final grade is not reported by the end of the next semester, excluding any intervening summer session, the X will be changed by the registrar to an F. An X also will be entered for a student who is given the symbol CR by the instructor when the student is not registered for the course on the pass/fail basis. In such a case, the student should contact the instructor promptly so a letter grade may be reported to the registrar. The registrar will notify the student when a grade change is reported.
Issuance of the symbol X, representing a temporary delay in reporting the final course grade, is approved under the circumstances described below and is at the discretion of the instructor.
If an undergraduate student receives a symbol X in a course, the student must complete the requirements for the course and the instructor must report a final course grade on or before the last date for grade reporting in the next semester, excluding any intervening summer session, or an F will be recorded as the final grade in the course. The period for completion of the coursework may be extended only for unusual circumstances beyond the student's control, as recommended by the instructor and approved by the student's academic dean. A student who has received an X in a course may not register for that course again until a final grade has been recorded, unless the course is one that may be repeated for credit.
If the symbol X appears on a student's record, the course for which the symbol is recorded is not used in the calculation of the student's University grade point average. When the instructor assigns the final course grade, and it is approved by the student's dean and reported to the registrar by the appropriate deadline, the grade is entered on the record and counted in computing the student's grade point average. The symbol X also remains on the record.
Approved uses of the symbol X. An undergraduate student may, with the approval of the instructor, be assigned the symbol X in a course for one of the following reasons:
Improper uses of the symbol X. A student must not be assigned the symbol X to permit (1) time to prepare coursework in addition to that assigned the entire class, (2) time to repeat the entire course, or (3) opportunity to raise a grade for any reason other than the approved reasons cited above. The symbol X is not issued for student or faculty convenience; it may be issued for the reasons cited above only in the case of compelling, nonacademic circumstances beyond the student's control.
An undergraduate student who registers for a course on the pass/fail basis and earns a grade of D or better is awarded a symbol CR for the course. The grade point average for a student taking courses on the pass/fail basis is calculated by dividing the total number of grade points received by the number of credit hours taken on the letter-grade basis provided the student passes the courses. If the student fails a course for which he or she is registered on the pass/fail basis, the grade of F will be used in calculating the grade point average and the number of hours failed will be included in the total number of hours attempted.
Provided the following conditions are met, an undergraduate student may take a maximum of five one-semester courses, including correspondence courses, on the pass/fail basis as part of the hours required for the student's degree.
Other regulations may be imposed by the student's college or school. If a student decides to major in a subject in which he or she has taken a course on the pass/fail basis, it is the prerogative of the department to decide whether or not the course will count toward degree requirements.
Course credit earned by examination may be accepted with the symbol CR in required subjects except in the College of Communication, where an eligible student must accept a letter grade rather than the symbol CR for any course in the major. Acceptance of credit with the symbol CR does not reduce the number of elective courses for which the student may register on the pass/fail basis.
Each department may offer as many as two courses in its major entirely on the pass/fail basis.
Rules affecting registration on the credit/no credit basis apply to all courses--undergraduate,graduate, and professional--taken by graduate students.
A graduate student may take no more than 20 percent of the hours for any master's degree on the credit/no credit basis, and no more than a comparable portion of the Program of Work for the doctoral degree. The option to take a course or courses on the credit/no credit basis must be approved by the graduate adviser and should be elected at the time of registration. A graduate student may change the basis of registration in a course no later than midsemester; see the academic calendar for specific deadlines. Dissertation, treatise, thesis, master's report, and recital courses are a part of the Program of Work and are taken on the credit/no credit basis. The credit hours are not included in the 20 percent limit on credit/no credit hours on the Program of Work for the degree. Coursework requirements and methods of evaluation in a course must be the same for students registered on the credit/no credit basis as for those registered on the letter-grade basis. Performance at the level of C or above for an undergraduate or graduate course taken on the credit/no credit basis is required to earn credit (CR). Courses taken on the credit/no credit basis are not included when the grade point average is computed.
The symbols S (satisfactory) and U (unsatisfactory) are assigned only in developmental studies courses (DEV). They are not included in the student's grade point average.
The official grade in a course is the last one made; however, if a student repeats a course and has two or more grades, all grades and all semester hours are used to calculate the University grade point average and to determine the student's scholastic eligibility to remain in school. In the Red McCombs School of Business, the College of Communication, the College of Engineering, the College of Liberal Arts, the College of Natural Sciences, the School of Nursing, and the College of Pharmacy a student may not repeat for credit a course in which he or she earned a grade of C or better.
Undergraduate students. The cumulative University grade point average for an undergraduate student includes all work undertaken at the University of Texas at Austin (including credit by examination, correspondence, and extension) for which a letter grade is recorded. Courses in which the symbol I, Q, W, X, S, U, or CR is recorded are excluded.
Graduate students. The graduate grade point average includes all graduate courses in which the student earns a letter grade while he or she is enrolled in the Graduate School; the following are excluded: undergraduate courses taken through the University's Division of Continuing and Extended Education; courses for which the symbol Q, W, X, I, CR, or NC is recorded; graduate or undergraduate courses the student took at the University before enrolling in the Graduate School; credit earned by examination; and courses taken at other institutions. The graduate grade point average also excludes grades in all undergraduate courses the student took in fall 1999 or later; upper-division undergraduate courses he or she took as a graduate student before fall 1999 are included.
Grade scores. Although a grade of D is sufficient for an undergraduate to earn credit in a course, a cumulative University grade point average of at least 2.00 (C) is necessary for satisfactory progress toward a degree. In computing the grade point average, an A has a value of four points a semester hour; a B, three points; a C, two points; a D, one point; and an F, zero points. The symbols I, X, CR, S, and U yield zero points. A course for which one of these symbols is given does not count as hours undertaken for the purpose of calculating the grade point average, and no grade points are earned; a course taken on the pass/fail basis in which a grade of F is earned does count as hours undertaken and no grade points are earned.
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12 August 2003. Office of the Registrar
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