Appendix C. Institutional Rules on Student Services and Activities
Chapter 2. The Office of Admissions and the Office of the Registrar
Subchapter 2-100. General Provisions
Sec. 2-101. Definitions
In this chapter, unless the context requires a different meaning,
- "student" means a person enrolled in residence at the University or a person accepted for admission or readmission to the University while that person is on the campus; and
- "University" means the University of Texas at Austin.
Subchapter 2-200. The Office of Admissions
Sec. 2-201. The Director of Admissions
The director of admissions is the administrative officer responsible for supervising the Office of Admissions and reports to the provost.
Sec. 2-202. The Office of the Director of Admissions: Duties
- Serve as the coordinating office for University relations with high schools, junior and community colleges, and other educational institutions. A responsibility of this office is to disseminate information to prospective students about the University and about the admission process.
- Be responsible for the University's program of visitation to high schools and junior and community colleges. Develop outreach programs through which the University communicates with its constituents concerning the educational opportunities at the University.
- Receive and evaluate the admission credentials of each
undergraduate applicant and determine the admission eligibility for these students and inform them of their admission status.
- Receive graduate student applications and credentials and
coordinate them with the vice provost and dean of graduate studies and graduate departments to determine student admission eligibility; correspond with graduate students regarding their admission status.
- Receive and examine credentials of former students who have not been in residence during a long-session semester to ascertain their eligibility for reentry.
- Evaluate, in conjunction with the academic departments, the
courses from other colleges, universities, and junior colleges to determine their transferability to the University.
- Determine students' legal residence for admission and tuition
- Be responsible for maintaining and coordinating admissions
programs with the various academic areas.
Subchapter 2-300. Admissions
Sec. 2-301. Requirements, Procedures, and Policies
The requirements, procedures, and policies for admission and transfer to the
University and for reentry after a semester's absence are set out in
General Information and in the undergraduate, graduate, and law school catalogs.
Sec. 2-302. Review and Appeal
- On request of a student, the director of admissions shall review
an adverse decision of the Office of Admissions pertaining to admission or transfer.
- A student may appeal an adverse decision of the director of admissions
to the provost.
Subchapter 2-400. Rules Applicable to Nonresidents
Sec. 2-401. Where Found
General Information prescribes rules applicable to nonresidents and rules for
determining nonresident status in appendix A.
Sec. 2-402. Appeal
A student or applicant may appeal an adverse decision of the Office of
Admissions pertaining to residence status through the Office of General Counsel of The University
of Texas System to the Office of the Chancellor by following the established
procedure administered through the Office of Admissions.
Subchapter 2-500. The Admissions and Registration Committee
Sec. 2-501. Membership
- The Admissions and Registration Committee has eleven members. The members are
- six members from the General Faculty, appointed by the
president for two-year terms;
- three students appointed by the president from a panel of names submitted by the appropriate student committee for one-year terms; and
- two members from the Faculty Council, appointed by the chair of the Faculty Council for one-year terms.
- The director of admissions and the registrar serve the committee
as administrative advisers without vote.
Subchapter 2-600. The Office of the Registrar
Sec. 2-601. The Registrar
The registrar is the administrative officer responsible for supervising the Office of the Registrar and reports to the vice president for student affairs.
Sec. 2-602. The Office of the Registrar: Duties
The Office of the Registrar shall
- maintain the official catalog of courses;
- maintain, by department and subject, records and reports about the class sizes;
- assist departments in scheduling classes in a manner that results in optimum space utilization;
- supervise and administer registration procedures;
- prepare official publications, including bulletins, catalogs, and course schedules;
- prepare statistical studies and reports of enrollment;
- schedule final examinations, except in the School of Law;
- collect, record, and distribute grades;
- maintain official academic records and issue transcripts; and
- prepare and issue official certifications regarding attendance, enrollment, and status.
Subchapter 2-700. Jurisdiction and Transfer
Sec. 2-701. Jurisdiction
- Each student by registering enters a college or school of the
University and is subject to the rules and regulations of that college or school. A student pursuing simultaneous majors in two colleges or schools is subject to the rules and regulations of both.
- Each student who takes a course in a college or school other than
the college(s) or school(s) in which he or she is registered is subject to the requirements
and rules applicable to that course in the college or school in which the course is taught.
Sec. 2-702. Transfer to Another Division
- Students who have completed forty-five or fewer semester hours
of college credit and are not on scholastic dismissal are eligible to transfer
between colleges and schools within the University regardless of their grade point average, provided they satisfy all conditions and procedures that apply to students who enter the new college or school and any program thereof when first admitted to the University. Students who have completed more than forty-five semester hours of credit must present a 2.00 University grade point average to qualify for transfer between colleges and schools within the University. Transfer students from other institutions are eligible to transfer between colleges and schools within the University upon completion of their first long-session semester or summer session at the University of Texas at Austin regardless of the number of semester hours accumulated, provided they satisfy all conditions and procedures that apply to students who enter the new college or school and any program thereof when first admitted to the University.
- Students must complete transfer procedures by the end of the
eighth class day of the semester (or the fourth class day of the summer session).
- Graduate students not previously admitted to the University as
undergraduates may transfer from the graduate school to an undergraduate college
or school only if they (1) meet the general conditions for transfer, (2) satisfy
any pertinent admission requirements for that undergraduate college or school, and
(3) have the additional approval of the director of admissions.
Subchapter 2-800. The Official Transcript of Academic Record
Sec. 2-801. Nature of Transcript
- The provisions of chapter 9 of Institutional Rules describe the official transcript of academic record.
- A student may obtain from the Office of the Registrar a copy of his or
her transcript of academic record by paying a fee prescribed by the registrar.
The transcript includes the recorded results of the student's classwork at the University.
Subchapter 2-900. Reports of Academic Work
Sec. 2-901. Semester Reports from Registrar
At the end of each semester and at the end of the summer session, the registrar shall provide a report of each student's academic achievement to the student through a secure Web site and, upon request of the student prior to the end of the semester or summer session, through mail to the student at his or her local or permanent address.