Appendix C. Institutional Rules on Student Services and Activities
Chapter 5. University-Owned Residences
Subchapter 5-100. General Provisions
Sec. 5-101. Purpose
University-owned residences are provided and operated with the welfare of students as the primary goal. The University provides a variety of living accommodations for students and endeavors to maintain a high quality of life within residences through the development of counseling, educational, and social programs in the residence units.
Sec. 5-102. Application
Student residents and their guests are subject to the applicable provisions of this chapter and to the provisions set forth in chapter 11 of Institutional Rules, sections
11-801, 11-803, and 11-804.
Sec. 5-103. Definitions
In this chapter, unless the context requires a different meaning,
- "immediate family" means a student's spouse and/or children only;
- "residence" means a University-owned family housing unit,
a University-owned residence hall or cooperative, or any other subsidiary facility;
- "student" means a person who has applied for or entered into
a residence contract with the University or who occupies a room or dwelling in
a residence; and
- "University" means the University of Texas at Austin.
Sec. 5-104. Eligibility
- To be eligible for residence in University residence halls or
University Apartments, undergraduate students must be
enrolled for at least twelve semester hours during each long-session semester (three hours in the summer) and graduate or law students, for at least nine semester hours each long-session semester or six dissertation hours (three hours in the summer). Exceptions for undergraduate students must be approved by the dean of the student's college or school and the director of housing. The graduate dean and the director of housing must approve exceptions for graduate students. The director of housing will review the contract status of residents who drop below the minimum hours requirement to determine the necessity of contract cancellation.
- To be eligible for residence in University Apartments, students must be married and living with their spouses, single parents who are heads of households and living with their children, single graduate students, or single undergraduates who have completed at least thirty semester hours of coursework. Other extended family members may be allowed to reside with the student if the extended family member(s) are present to assist with child care responsibilities or if the extended family members(s) are legally/financially dependent on the student or the student's spouse. Students must furnish proof of eligibility under these terms. Roommate options are available for single residents.
- Should residents violate any of the conditions of the contract, the director of housing may, in the future, refuse to contract any premises to those residents.
Subchapter 5-200. Administration of Housing
Sec. 5-201. Responsibilities of Supervisory Officials
The director of housing is responsible to the vice president for student affairs for discipline, counseling, and the quality of life in residences, and the fiscal and physical management of residences.
Sec. 5-202. Rule Making in Residences
- The occupants of each student residence may make reasonable
rules governing life in that residence.
- Residence rules may not conflict with University regulations, regents' rules, or state or federal law and shall take effect when they are approved by the director of housing with the approval of the vice president for student affairs. Such rules will be publicized to all residents immediately upon taking effect.
Subchapter 5-300. Residence Hall Contracts
Sec. 5-301. Terms of Contract
- Charges for housing and meals begin and end on the official dates of
the contract period.
- The effective dates and terms and conditions of the contract are
provided with each contract.
- Students who are under contract may not terminate the contract
except as provided in the contract and in subchapter 5-400.
- Expenses incurred in collecting the total amounts due under a contract, including collection fees up to a maximum of 33 1/3 percent of the amount due, attorney's fees, and other costs, including court costs, will be the responsibility of the obligor.
Sec. 5-302. Enforcement of Contracts
- The director of housing, or the director's delegate, enforces
- The vice president for student affairs is the final level of appeal
in contract disputes.
Sec. 5-303. Student Responsibility
- Each student shall meet obligations for housing and meals, and
shall observe all conditions of the contract. The student has the option to pay for housing and meals
- in full;
- in half payments due once each semester;
- in six payments due three times each semester; or
- for spring only, in three payments.
- Students who do not comply with the terms of the housing and
meals contract may be subject to University disciplinary action as provided in chapter 11 of Institutional Rules.
Sec. 5-401. Graduation
Except as provided under section 5-405, students who leave the University at the end of the fall semester because of graduation will not be liable for room rent or meals charges beyond the end of the semester provided notification of graduation is filed by the official cancellation date for the spring semester. Students will be billed for any damages to the premises and any other applicable charges. Students who cancel after the official cancellation date will be charged $300 in liquidated damages. Cancellations received after the residence halls open for the spring will be handled as withdrawals during the spring semester. Students who are released from a contract because of graduation will again become liable for the contract if they fail to graduate from the University during the original contract period.
Except as provided under section 5-405,
- Students who voluntarily withdraw from the University during
a contract period are normally required to pay liquidated damages of $300 in
addition to standard room and meals charges through the date of checkout. Students who withdraw from the University at the end of the fall semester will be billed through the end of the fall semester, provided notice of cancellation is received by the official
cancellation date for the spring semester. Students who cancel after the official cancellation date will be charged $300 in liquidated damages. Cancellations received after the residence halls open for the spring will be handled as withdrawals during the spring semester. Students must normally move within twenty-four hours after withdrawing from the University.
- Students who are released from a contract because of
voluntary withdrawal from the University will again become liable for the contract if they reenroll in the University during the original contract period.
Sec. 5-403. Required Withdrawal from the University
Except as provided under section 5-405, students who are required by the University to withdraw from the University are not liable for paying room rent or meals charges beyond the date of moving, but they will pay all charges that accrue under the contract through the checkout date plus $300 in liquidated damages, any charges for damage to the premises, and any other applicable charges. The University shall refund any prepaid room or meals balance and any charges for damages to the premises or any other applicable charges. The University reserves the right to suspend a student from the residence halls for failure to abide by the terms and conditions of the contract. Students who fail to register as regularly enrolled students will be required to move as outlined in subsection 5-402(1).
Sec. 5-404. Withdrawal from University-Owned Residences during the Contract Period
Except as provided under section 5-405, students granted permission to move within the contract period are required to pay liquidated damages of $300 in addition to standard room and meals charges through the date of checkout.
- All contract actions require thirty days' notice. Failure to give thirty days' notice on intent to renew, vacate at the end of contract, or graduate will result in a $35 late fee. If a student unexpectedly must cancel his or her contract before it expires, there is no penalty if the student gives sixty days' or more notice. If a student gives thirty-one to fifty-nine days' notice, he or she will pay a penalty of 50 percent of one month's rent. If the student gives one to thirty days' notice, he or she will pay a penalty of 85 percent of one month's rent.
- A resident who fails to maintain eligibility requirements must notify
the Division of Housing and Food Service in writing within three days and pay rent for a minimum of thirty days or the number of days the apartment or lot is
occupied, whichever is greater, beyond the vacancy notice date. In addition, the resident will be required to pay 85 percent of the resident's monthly rent as liquidated damages. The deposit is refunded, less any charges for damages.
- A resident suspended by the University, which includes
enforced scholastic withdrawal, or required to move due to a change of family status, must file a written vacancy notice no later than the third day after such a change. Documentation is required. The resident must move within fifteen days of suspension or change in status or by the last day of the semester, whichever comes first, and pay rent for a minimum of fifteen days or through the end of the semester. The deposit is refunded, less a $50 processing fee.
- A resident will be released if all on-campus degree requirements are completed and confirmed by the dean of the college in writing, or if the resident graduates from the University. The resident must file a vacancy notice thirty days prior to vacancy. Failure to give required notice results in a $35 late fee. Failure to move out by the end of the month of graduation results in a charge of 85 percent of one month's rent plus $25 per day for each day following the month of graduation or completion of degree requirements, to a maximum of $500.