Appendix L. Student Travel Policy for Registered Student Organizations

1. Policy Statement

   It is the policy of the University of Texas at Austin to promote safe travel by members of its registered student organizations to certain events and activities.

2. Scope

   This policy applies to the travel of student members of a registered student organization when

   • the organization requires its student members to attend an activity or event; and
   • the activity or event occurs more than twenty-five miles from the campus of the University.

3. Trip Approval Requirements

   1. Registered student organizations that require student members to travel to and from events or activities that are covered by this policy must obtain prior authorization for such travel from the Office of the Dean of Students, Office of Campus and Community Involvement.

   2. To obtain authorization, the registered student organization must submit a completed Student Travel Request Authorization Form to the Office of Campus and Community Involvement (forms are available from that office). Whenever possible, the request should be submitted at least five working days prior to the proposed trip along with the following documents and information:

      1. A list with the names, local addresses, phone numbers, and the name and number of an emergency contact for each student participant.

      2. Copies of valid operators' licenses for any students who will operate vehicles.

      3. Copies of current medical insurance certificates or a copy of both sides of an insurance group membership card for each person who wishes to participate in the activity or event. Purchase of a reasonably priced, short-term special events policy can be arranged by the Office of Campus and Community Involvement on behalf of students who do not have, or cannot verify, current medical coverage. Information concerning this coverage is available from the Office of the Vice President for Student Affairs, (512) 471-1133.

4. Travel by Motor Vehicle

   1. Compliance with State Law

      Motor vehicles used for travel covered by this policy shall have a current proof of liability insurance card and a state inspection certification.

   2. Vehicle Operator Requirements

      1. All students who will operate vehicles while engaged in travel covered by this policy must have a valid operator's license and be trained as required by law to drive the vehicle that will be used.

      2. Operators of motor vehicles shall comply with all laws, regulations, and posted signs or directions regarding speed and traffic control.

      3. Operators shall drive no more than four hours without a minimum rest stop of thirty minutes.

      4. Operators shall drive no more than ten hours in any twenty-four-hour period.

      5. A navigator shall be assigned for all trips that are scheduled to take more than two hours; and the navigator shall remain awake while on duty.

      6. Trips requiring more than ten hours of driving time shall include overnight lodging.

   3. Safety Requirements for Both Operators and Passengers

      1. Seat Belts. Occupants of motor vehicles shall use seat belts or other approved safety restraint devices required by law or regulation at all times when the vehicle is in operation.

      2. Alcohol and Illegal Substances. Occupants of motor vehicles shall not possess, consume, or transport any alcoholic beverages or illegal substances.

      3. Passenger Capacity. The total number of passengers in any vehicle at any time it is in operation shall not exceed the manufacturer's recommended capacity, or the number specified by University policy, or federal or state law or regulations, whichever is lowest.

For assistance: Questions regarding this policy should be directed to the Office of the Dean of Students, Office of Campus and Community Involvement.

Source: Revised Handbook of Operating Procedures, Policy 12.B.1

General Information

Table of Contents
Chapter 1 - The University
Chapter 2 - Admission
Chapter 3 - Registration, Fees, and Deposits
Chapter 4 - Academic Policies and Procedures
Chapter 5 - Student Affairs
Chapter 6 - Libraries and Other Academic Resources
Chapter 7 - The Texas Exes
Appendix A - Residency Regulations
Appendix B - Official Extracurricular Student Activities
Appendix C - Institutional Rules on Student Services and Activities
Appendix D - Policy on Sex Discrimination and Sexual Harassment
Appendix E - Policy on Sexual Misconduct
Appendix F - Prohibition of Hazing
Appendix G - Policy on AIDS and HIV Infection
Appendix H - Prohibition of Sexual Assault
Appendix I - Nondiscrimination Policy
Appendix J - Prohibition of Campus Violence
Appendix K - Student Travel Policy for University-Organized or Sponsored Events
Appendix L - Student Travel Policy for Registered Student Organizations
Appendix M - Rules of Conduct for Students for Protecting the Confidentiality of Social Security Numbers
Appendix N - Use of E-mail for Official Correspondence to Students
Statistical Summaries

Related Information
Catalogs
Course Schedules
Academic Calendars
Office of Admissions

Office of the Registrar
University of Texas at Austin

17 August 2004. Office of the Registrar

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