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General Info 04-05

Table of Contents


1. The University

2. Admission

3. Registration, Fees, and Deposits

4. Academic Policies and Procedures

5. Student Affairs

6. Libraries and Other Academic Resources

7. The Texas Exes


A. Residency Regulations

B. Official Extracurricular Student Activities

C. Institutional Rules on Student Services and Activities

D. Policy on Sex Discrimination and Sexual Harassment

E. Policy on Sexual Misconduct

F. Prohibition of Hazing

G. Policy on AIDS and HIV Infection

H. Prohibition of Sexual Assault

I. Nondiscrimination Policy

J. Prohibition of Campus Violence

K. Student Travel Policy for University-Organized or Sponsored Events

L. Student Travel Policy for Registered Student Organizations

M. Rules of Conduct for Students for Protecting the Confidentiality of Social Security Numbers

N. Use of E-mail for Official Correspondence to Students


Statistical Summaries

 

    

Appendix N. Use of E-mail for Official Correspondence to Students

 

  1. Policy Statement

    Electronic mail (e-mail), like postal mail, is a mechanism for official University communication to students. The University will exercise the right to send e-mail communications to all students, and the University will expect that e-mail communications will be received and read in a timely manner.

  2. Scope

    This policy applies to all admitted and enrolled students of the University of Texas at Austin. Official communications using e-mail can include e-mail to a group, such as all admitted students, or an e-mail message to only one student.

  3. E-mail Addresses

    Every student must provide the University with his or her official e-mail address using the on-line update form in UT Direct. The student's official e-mail address is the destination to which the University will send official e-mail communications.

    It is the responsibility of every student to keep the University informed of changes in his or her official e-mail address. Consequently, e-mail returned to the University with "User Unknown" is not an acceptable excuse for missed communication.

    All admitted and enrolled students may claim an e-mail address at no additional cost as provided by Information Technology Services (ITS). Information on obtaining an e-mail address is published by ITS. ITS is responsible for providing centrally supported e-mail servers and addresses that assist the University in sending official communications.

    The University cannot be responsible for the handling of e-mail by outside vendors (e.g., @aol.com, @hotmail.com) or by University departmental servers. A student may provide an official e-mail address resident on, or that forwards to, such a server at his or her own risk.

  4. Expectations Regarding Frequency of Reading E-mail

    Students are expected to check e-mail on a frequent and regular basis in order to stay current with University-related communications, recognizing that certain communications may be time-critical. It is recommended that e-mail be checked daily, but at a minimum, twice per week. Regular e-mail management will also minimize the risk that the in-box will be full, causing the e-mail to be returned to the sender with an error. Undeliverable messages returned because of either a full in-box or use of a "spam" filter will be considered delivered without further action required of the University.

  5. Privacy and Confidentiality

    Official University communications sent by e-mail are subject to the same public information, privacy, and records retention requirements and policies as other official University communications.

  6. Instructional Uses of E-mail

    Faculty members retain autonomy in determining how e-mail or other forms of electronic communication will be used in their classes, but they must specify the requirements in the course syllabus. Faculty members may expect that students are checking e-mail regularly, and faculty members may use e-mail for their courses accordingly.

  7. Authoritative Source

    The authoritative source on this policy and responsibility for its implementation rest with the vice president for information technology.

  8. For Assistance

    Contact the ITS Help Desk for technical support at (512) 475-9400, or send e-mail to help@its.utexas.edu.

 


Top of File     

General Information

      

Table of Contents
Chapter 1 - The University
Chapter 2 - Admission
Chapter 3 - Registration, Fees, and Deposits
Chapter 4 - Academic Policies and Procedures
Chapter 5 - Student Affairs
Chapter 6 - Libraries and Other Academic Resources
Chapter 7 - The Texas Exes
Appendix A - Residency Regulations
Appendix B - Official Extracurricular Student Activities
Appendix C - Institutional Rules on Student Services and Activities
Appendix D - Policy on Sex Discrimination and Sexual Harassment
Appendix E - Policy on Sexual Misconduct
Appendix F - Prohibition of Hazing
Appendix G - Policy on AIDS and HIV Infection
Appendix H - Prohibition of Sexual Assault
Appendix I - Nondiscrimination Policy
Appendix J - Prohibition of Campus Violence
Appendix K - Student Travel Policy for University-Organized or Sponsored Events
Appendix L - Student Travel Policy for Registered Student Organizations
Appendix M - Rules of Conduct for Students for Protecting the Confidentiality of Social Security Numbers
Appendix N - Use of E-mail for Official Correspondence to Students
Statistical Summaries

Related Information
Catalogs
Course Schedules
Academic Calendars
Office of Admissions


Office of the Registrar
University of Texas at Austin

17 August 2004. Office of the Registrar

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