4. Academic Policies and Procedures
The University conducts a large, field-based educator preparation program leading to certification for future teachers, administrators, and educational support personnel. This program is evaluated each year by the State of Texas and by the federal government. The results of these evaluations attest to the high quality of educator preparation at the University. For the academic year 2002-2003, 1,337 students were enrolled in educator certification programs. Teacher preparation required an extensive supervised practice teaching experience, averaging forty hours per week for at least one semester, for 420 students. These students were supervised by 68 faculty members, yielding a student:faculty ratio of 6:1 during this intensive field experience. Of the 508 University students who took an educator certification exam in 2002-2003, 98.2 percent passed. This passing rate ranks in the highest quartile for all educator certification programs in Texas; the statewide average pass rate was 88 percent. Based on certification exam pass rates for all applicant demographic groups, the Texas State Board for Educator Certification rated the University of Texas at Austin educator preparation program "accredited," its highest rating.
The University recommends students for teacher certification to the State Board for Educator Certification. To be recommended for a certificate to teach in elementary, middle, or high school, an undergraduate student must earn a degree as well as complete an approved teacher certification program. Students complete the following requirements for approved programs in conjunction with degree requirements:
For students who hold a bachelor's degree, the certification programs have postbaccalaureate programs leading to teacher certification at all levels. Program requirements may be different from the undergraduate certification programs.
For more information about teacher certification programs, students should see a certification adviser in the dean's office of the College of Education, George I. Sanchez Building 216.
Placement services at the University are provided by the individual colleges and schools; in addition, a number of departments have placement advisers or offices. Many of these placement services are described in the Undergraduate Catalog; more information is available in the deans' offices and on the college and school Web sites.
With proper identification, a student may purchase an official transcript in person, by mail, by telephone, or on-line for $10 a copy. The transcript includes only the academic record accumulated at the University of Texas at Austin. Unofficial copies of transcripts from other institutions are furnished by the registrar in accordance with the Texas Open Records Act, for a fee of $10. A transcript is a comprehensive record of an individual's academic progress at the University; it contains all the significant facts about a student's admission, academic level, and scholarship. No partial or incomplete record (such as a record with grades of F omitted) will be issued. A student who owes a debt to the University may not be able to obtain an official transcript until the debt is paid. Additional information about requesting a transcript is available on the registrar's Web site.
Texas law provides criminal penalties for forgery of a transcript or similar document.
University diplomas display the student's legal name, graduation date, and degree, along with the name and seal of the institution and the signatures of University and University of Texas System officials. If the student has earned University-wide honors, this accomplishment is indicated. The diploma shows the title of the degree the student has earned, such as Bachelor of Arts, Bachelor of Science in Chemistry, or Doctor of Philosophy; it does not include the student's major(s).
Diplomas are mailed about six weeks after the student's graduation.
A graduate may purchase a replacement diploma if the original has been lost or destroyed. If purchased more than one year after the original diploma was issued, the replacement will bear the reissue date below the date the degree was awarded. The signatures of University and University of Texas System officials may not be the same as those on the original diploma, since the signatures of former officials are not maintained on file. Additional copies of an original diploma also may be purchased at the time of issue. Orders should be submitted to the Office of the Registrar with a $10 fee for each diploma.
A student who requests a new diploma based on a change of name must pay the replacement fee, unless the name change was submitted by the deadline set by the registrar or a postponement of the deadline was granted.
Name change. The University maintains educational records under the student's full, legal name. Official documents such as diplomas and transcripts will not be issued bearing any other name.
A currently enrolled student may change the name on his or her permanent academic record by presenting a certified copy of the appropriate documentation to the registrar. To correct the spelling or the proper sequence of the name requires a copy of the student's birth certificate. To change the name, the student must present a notarized request and a copy of the signed court order showing the new legal name. To assume the spouse's name following marriage, a student must present a notarized request and a copy of the marriage certificate. A student who wishes to discontinue use of the married name and resume use of the original family name, or another name, must present a divorce decree or signed court order showing restoration of the original, or other, name.
The University maintains student records under the name the student had when last enrolled. A former student may not change the name on his or her permanent academic record except by presenting a notarized request and a certified copy of the signed court order showing the authorized name change.
Change of address, telephone number, or e-mail address. The student must give correct local and permanent postal addresses, telephone numbers, and e-mail address to the Office of the Registrar and to the office of the student's dean(s) and must notify these offices immediately of any changes. Official correspondence is sent to the postal address or e-mail address last given to the registrar; if the student has failed to correct this address, he or she will not be relieved of responsibility on the grounds that the correspondence was not delivered.
A summons to the office of any administrative officer must be observed. Failure to respond to a summons may result in suspension from the University. A summons to the dean may be sent by post or by e-mail, so it is important that the student keep both the dean and the registrar informed of all current addresses.
Students are expected to attend to business matters with the University during regular working hours, Monday through Friday. A student who is unable to conduct business personally should contact the appropriate office by mail or telephone. For purposes of proper identification and clarity, written communications should include the student's name, student identification number, and local address (if applicable).
Electronic mail, like postal mail, is a mechanism for official University communication to students. Policies on the use of e-mail for official communication are given in Appendix N.
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17 August 2004. Office of the Registrar
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