Registration, Fees, and Deposits
Academic Policies and Procedures
Libraries and Other Academic Resources
Excerpted from section 7.26 of the Handbook of Operating
Procedures of the University of Texas at Austin, currently being revised.
The University of Texas at Austin recognizes Human Immunodeficiency Virus (HIV) as
a serious public health threat and is committed to encouraging an informed and
educated response to questions raised by faculty, staff, and students. Guidelines in this policy
have been developed to address the medical, educational, legal, administrative, and
ethical issues involved.
The purpose of this policy is to provide guidelines for the University for compliance
with Section 51.917, Texas Education Code, and for responding to specific situations
involving persons with AIDS or HIV infections in the areas of administrative policy, residence
life, health education, testing for HIV infection, confidentiality of information related
to persons with AIDS or HIV infection, and patient care. The policy is applicable to
students and employees of the University.
Throughout this appendix, "HIV infection" denotes the total spectrum of the disease,
from HIV seropositive but asymptomatic infection to fully developed AIDS.
Institutional committee. The University committee to oversee educational programs related to AIDS and HIV and to advise the administration on the implementation of these policies will include, as a minimum, representation from the faculty, the student body, and administrative areas such as housing services, health services, counseling services, and food services.
Admissions. The existence of HIV infection will not be considered in admissions decisions unless current scientific information indicates required academic activities may expose others to risk of transmission.
Employment. The existence of HIV infection will not be used to determine suitability of applicants for employment by the University. An HIV-infected employee will remain employed as long as he or she meets job performance standards and does not engage in job-related activities that current scientific information indicates may expose others to risk of transmission.
Class attendance. A student with HIV infection will be allowed to attend all classes without restrictions, as long as the student is physically and mentally able to participate and perform assigned work, and poses no health risk to others.
Access to facilities. A person with HIV infection will not be denied access to any University facility on the basis of HIV-positive status.
Residential housing. The University residential housing staff will not exclude HIV-positive students from University housing, and will not inform other students that a person with HIV infection lives in University housing.
Testing for HIV infection.
Mandatory testing. No program for mandatory HIV testing of employees, students, or patients will be undertaken without that person's consent unless required by law or court order, or as specified by section G below.
Voluntary testing and counseling. University Health Services will offer
or refer students, faculty, and staff members for confidential or anonymous
HIV counseling and testing services. All testing conducted by the University
will include counseling before and after the test. Unless required by law, test
results will be revealed to the person tested only when the opportunity is provided
for immediate, individual, face-to-face counseling about:
the meaning of the test result;
the possible need for additional testing;
measures to prevent transmission of HIV;
the availability of appropriate health care services,
including mental health care, and appropriate social and support services in
the geographic area of the person's residence;
the benefits of partner notification; and
the availability of partner notification programs.
Unless otherwise authorized or required by law, no HIV test
will be performed without informed consent of the person to be tested.
Consent will be written on a separate form, or the medical
record will document that the test has been explained and consent has
been obtained. The consent form will state that post-test counseling will be
offered or the medical record will note that the patient has been informed that
post-test counseling will be offered.
Reporting of test results. HIV test results will be reported in
compliance with all applicable statutory requirements, including the Communicable
Disease Prevention and Control Act, Texas Health and Safety Code, Section 81.001.
Conditions of HIV testing of employees at University's expense. Employees will be informed that they may request HIV testing and counseling at
the University's expense, if:
The employee documents possible exposure to HIV
while performing duties of employment; and
The employee was exposed to HIV in a manner that is capable
of transmitting HIV as determined by guidelines developed in accordance
with statements of the Texas Department of Health and the Centers for
Qualifying for workers' compensation benefits. State law requires that
an employee must provide a written statement of the date and circumstances of
the exposure to HIV infection and document that within ten days after the
exposure, the employee had a test result that indicated absence of HIV infection.
An employee who may have been exposed to HIV while performing duties of employment may not be required to be tested, but refusal to be tested may jeopardize workers' compensation benefits.
Testing following potential exposure to HIV. The University will develop guidelines and protocols for employees and students who have been exposed
to material that has a potential for transmitting HIV as a result of employment
or educational assignments. Testing of employees or students exposed to
such material will be done within seven days after exposure and will be repeated
after one, three, and six months. These guidelines follow Texas Department of
Health, U.S. Public Health Service, and the Centers for Disease Control guidelines.
In cases of exposure of an employee or student to another individual's
("Individual" in this paragraph) blood or body fluid, the University, at University
expense, may test that Individual for HIV infection with or without the
Individual's consent, provided that the test is performed under approved institutional
guidelines and procedures that provide criteria for testing and that respect the rights
of the person being tested. This includes post-test counseling as specified in
section B. If the test is done without the Individual's consent, the guidelines must
ensure that any identifying information concerning the Individual's test will be
destroyed as soon as the testing is complete and the person who may have
been exposed is notified of the result. Test results will be reported in compliance
with all applicable statutory requirements, as specified in section D.
Confidentiality of records. Except where release is required or
authorized by law, information concerning the HIV status of students, employees, or
patients and any portion of a medical record will be kept confidential and will not be
released without written consent. HIV status in personnel files and workers'
compensation files is to remain confidential and have the confidentiality status of medical records.
Safety precautions. The University will develop guidelines for health
care workers and students in the health professions concerning prevention of
transmission of HIV and concerning health care workers who have HIV infection.
Each University health care worker who is involved in hands-on patient care
should complete an educational course about HIV infection based on the model
education program and workplace guidelines developed by the Texas Department of Health
and the guidelines of this policy.
Employee education pamphlet. The University will provide
each employee an educational pamphlet about methods of transmission and
prevention of HIV infection. The pamphlet will be the Texas Department of
Health educational pamphlet or a pamphlet based on the model developed by the
Texas Department of Health. The pamphlet will be provided to new employees on
the first day of employment and to all employees annually.
Information on prevention provided to students.
The University will routinely offer students education based
on the model HIV education and prevention program developed by the
Texas Department of Health and tailored to the students' cultural,
educational, language, and developmental needs.
University Health Services will provide information on
prevention of HIV infection including:
the value of abstinence and long-term mutual monogamy,
information on the efficacy and use of condoms, and
state laws relating to the transmission and to conduct that
may result in the transmission of HIV.
The employee educational pamphlet will be available to
students on request.
Guidelines for laboratory courses. Departments offering
laboratory courses requiring exposure to material that has potential for transmitting HIV
will adopt safety guidelines for handling such material and distribute these
guidelines to students and staff prior to such exposure.
Distribution of policy. The University will make this policy on
HIV infection available to students, faculty and staff members by including the
policy in the student, faculty and personnel guides if practicable, or by any
Education of students entering health professions. Each college or school offering medical, dental, nursing, allied health, counseling, and/or social
work degree programs should include within the program curricula information about:
methods of transmission and methods of prevention of
federal and state laws, rules and regulations concerning
HIV infection and AIDS, and
the physical, emotional, and psychological stress associated
with the care of patients with terminal illnesses.
Unemployment compensation benefits. The University will
inform employees via employee or faculty guides that state law provides that an
individual will be disqualified for unemployment compensation benefits
if the Texas Employment Commission finds that the employee
left work voluntarily rather than provide services included within the course
and scope of employment to an individual infected with a communicable
disease, including HIV. This disqualification applies if the University provided
facilities, equipment, training, and supplies necessary to take reasonable
precautions against infection.
if the Texas Employment Commission finds that the employee
has been discharged from employment based on a refusal to provide services
included within the course and scope of employment to an individual infected with
a communicable disease, including HIV. This disqualification applies if
the University provided facilities, equipment, training, and supplies necessary to
take reasonable precautions against infection.
Health benefits. No University student or employee will be subjected
to impermissible discrimination under a health benefits plan endorsed by the
University on the basis of a positive HIV test result.