Registration, Fees, and Deposits
Academic Policies and Procedures
Libraries and Other Academic Resources
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An undergraduate student may change registration in a course from the pass/fail basis to the letter-grade basis or from the letter-grade basis to the pass/fail basis no later than the last day for dropping a course or withdrawing from the University (approximately midsemester). The basis of registration for a course may be changed only once.
A graduate student may change the basis of registration in a course (from letter grade to credit/no credit or credit/no credit to letter grade) until approximately midsemester (see the academic calendar for deadlines).
A student who wishes to withdraw from the University after completing registration for a semester or summer session must secure the dean's approval. If a minor, the student must present a written statement from a parent, guardian, or sponsor indicating that the responsible person knows of the student's intent to withdraw. In addition, international students must have permission from the International Office to withdraw. The dean's permit to withdraw must be submitted to the registrar, where the student may request a refund of fees in accordance with University policy. No fees will be repaid to anyone other than the payer, except on the payer's written order.
After the last day for withdrawing (approximately midsemester), an undergraduate student may petition for withdrawal only for urgent, substantiated, nonacademic reasons. Nonmedical withdrawal by an undergraduate student on scholastic probation may affect the student's scholastic standing. (See Scholastic Probation and Dismissal.)
A graduate student in good standing may withdraw through the last class day of the semester. A graduate student who is in warning status may not withdraw without the recommendation of the graduate adviser and the approval of the graduate dean.
A student who withdraws as a result of being called to active military service may choose (1) to receive a refund of tuition and fees for the semester; (2) to be assigned an incomplete (temporary delay of final course grade, symbol X, described here) in all courses if eligible; or (3) as determined by the instructor, to be assigned a final grade in courses where he or she has completed a substantial amount of coursework and demonstrated sufficient mastery of the course material.
Medical withdrawal. A medically ill student whose illness precludes class attendance may be withdrawn from the University effective the date and under the conditions specified at the time of the withdrawal. A student who requests medical withdrawal must submit adequate written documentation from the treating physician to the associate director for clinical services of University Health Services who will instruct the registrar to withdraw the student under specified conditions.
Regular attendance at all class meetings is expected. Instructors are responsible for implementing attendance policy and must notify students of any special attendance requirements.
A student who is absent from a class or examination for the observance of a religious holy day may complete the work missed within a reasonable time after the absence, if proper notice has been given. Notice must be given at least fourteen days prior to the classes scheduled on dates the student will be absent. For religious holy days that fall within the first two weeks of the semester, notice should be given on the first day of the semester. It must be personally delivered to the instructor and signed and dated by the instructor, or sent certified mail, return receipt requested. A student who fails to complete missed work within the time allowed will be subject to the normal academic penalties.
Special regulations of colleges and schools, required by the unique nature of their programs of study, may be enacted through the normal legislative process and printed in The Undergraduate Catalog. These special regulations may not conflict with University regulations on class attendance and absence.
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Office of the Registrar
University of Texas at Austin
1 August 1998. Registrar's Web Team
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