UT Austin
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The University


Registration, Fees, and Deposits

Academic Policies and Procedures

Student Affairs

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Ex-Students' Association




 Chapter 3
 Registration, Fees, and Deposits


Students at the University of Texas at Austin register for classes by touch-tone telephone or on the World Wide Web. The telephone registration system is referred to as TEX (Telephone Enrollment eXchange) and Web registration is referred to as ROSE (Registrar's Online SErvices); instructions for the use of both systems are printed in the Course Schedule published each semester. The only way to enroll in a class is to register for it through the proper registration procedure, or to add it after the initial registration. During the first four class days of a semester or the first two class days of a summer term, adding a course may require the approval of the chairman of the department in which the course is offered; after that, the chairman's approval is mandatory and in some colleges and schools the additional approval of the student's adviser and the dean are required. In any case, the instructor receives the student's name only by official notice from the registrar. A student may not receive credit for a course for which he or she is not registered.

By registering, a student enters a college or school of the University and, except in matters of conduct, is under the jurisdiction of the dean of that college or school. The dean has jurisdiction over the student's program of study and degree requirements. Students taking a course in a college or school other than the one in which they are registered are subject, so far as that course is concerned, to the regulations of the college or school in which the course is given. In matters of conduct, all students are under the jurisdiction of the dean of students.

Academic advising and student responsibility. The University provides information and academic advice to students to assist them in making academic decisions. Ultimately, the student is responsible for seeking adequate academic advice, for knowing and meeting degree requirements, and for enrolling in appropriate courses to ensure orderly and timely progress toward the degree. Since academic advising involves more than course selection, an expanded description of the services offered is given here.

Registration periods. Freshman and transfer students entering the University for the first time in the fall semester are encouraged to attend an orientation session, where they will be given an opportunity to register for classes. Information about orientation for new students, including graduate students, is available from the Office of the Dean of Students.

Continuing and readmitted students are given the opportunity each semester to register for the following semester. Registration periods for the fall semester and the summer session usually begin in April, and for the spring semester, in late October or early November.

Specific information about registration is available in the Course Schedule for the appropriate semester.

Paying fees as a part of registration. A student is not registered or entitled to attend classes, participate in class-related activities, or use University facilities and services until registration fees are paid in full or in accordance with an approved installment plan. A student who has an overdue debt to the University will not be allowed to register until the debt is paid.

Late registration. Students are expected to register at their earliest opportunity. A student who registers late is assessed a charge to defray the cost of the extra services necessary to effect the late registration. (Late registration periods are identified in the Course Schedule each semester and summer session.) No student may register for credit later than the fourth class day (second class day in a summer term), except under unusual circumstances and then only with the approval of the registrar and the chairman of the department concerned; graduate and law students must have the approval of their dean.

Texas Academic Skills Program. Undergraduate students who have not fulfilled requirements of the Texas Academic Skills Program (TASP) may be subject to enrollment restrictions or barred from registration. Additional information about TASP is given here.

Concurrent registration at the University and another collegiate institution. Prior written approval of a student's academic dean is required to assure that a course taken at another institution while the student is concurrently registered at the University will count toward the student's degree. Additional information is given here.

Registration of graduate students. All graduate students are expected to enroll and pay tuition and fees by the twelfth class day of the fall semester and the spring semester of each academic year until graduation. If the student has been admitted to candidacy for the doctoral degree, registration in the dissertation course or the equivalent is required. The only alternative to continuous registration is a leave of absence, discussed below. If the student fails to register and has not been granted a leave of absence by the twelfth class day, he or she may not return to the University without applying for readmission. The student must apply for readmission both to the University and to the graduate program and must pay the general application fee of $50. The application will be reviewed by the Graduate Studies Committee, which may choose to readmit the student or to deny readmission.

Leave of absence. Graduate students may apply for a leave of absence of no more than two semesters. If the student has not yet been admitted to candidacy for the doctoral degree, this request must be approved in advance of the leave by the graduate adviser; if the student has been admitted to candidacy, the application must be approved in advance by the graduate adviser and the graduate dean. A student on approved leave may reenter the graduate program by filing an application for readmission. No application fee is required.

A student on leave may not use any University facilities; nor is he or she entitled to receive advice from any member of the faculty. A leave of absence does not alter the time limits for degrees or coursework.

In absentia registration. A candidate for a degree who has completed the requirements for graduation and needs to register only for the purpose of having a degree conferred, may register in absentia. In absentia registration is not permitted for any other purpose.

Undergraduate students. After registering for courses during a semester or summer session, an undergraduate student may change to in absentia status only with the approval of his or her dean. The courses for which the student is registered should be dropped and the in absentia registration added through the normal add/drop procedure. All fees, less the amount of the in absentia fee, are refunded if the change is made during the first twelve class days. After the twelfth class day, no refund is made and no additional charge is assessed for the in absentia registration. No refund is available for the cancellation of an in absentia registration.

Graduate students. Graduate students must be registered for the semester in which they graduate and must apply for graduation by the deadline published in the academic calendar. There are no exceptions to this policy for fall semester and spring semester graduation; if a student completes all degree requirements but misses the deadline for acceptance of the thesis, report, treatise, or dissertation, then he or she must register and pay tuition and fees the following semester or summer session in order to receive the degree.

An exception is made for students who apply to graduate in the summer session but miss the deadline for acceptance of the thesis, report, treatise, or dissertation. In this case, the student will be registered in absentia, only for the purpose of receiving the degree, by degree evaluators in the Student Services Division of the Office of Graduate Studies. The thesis, report, treatise, or dissertation must be accepted by the deadline for in absentia registration, which falls before the beginning of the following semester. The student will be registered in absentia only once.

Transfer from one division to another within the University. Students in any undergraduate college or school of the University of Texas at Austin who are not on scholastic dismissal may transfer to any other college or school within the University only under the general procedures and conditions described below.

  1. To transfer, students must obtain the appropriate form at the office of the dean of the new college or school. Transfer procedures must be completed by the end of the eighth class day (or the fourth class day in the summer session) for the transfer to be effective in the current semester.

  2. Students who transfer to a new college or school retain the same University probationary status, if any, that was in effect at the time of the transfer.

  3. Students who have completed forty-five or fewer semester hours of college credit and are not on dismissal are eligible to transfer between colleges and schools within the University regardless of their University grade point average, provided they satisfy all conditions and procedures that apply to students who enter the same college or school, and any program thereof, when first admitted to the University.

  4. Students who have completed more than forty-five semester hours of college credit must present a 2.00 University grade point average to qualify for transfer between colleges and schools within the University. Generally, students with more than forty-five semester hours of credit and a grade point average less than 2.00 may not transfer to another division within the University and must enroll in courses approved by their college or school. All colleges are authorized to allow such students to register for courses required for the students' potential new majors, provided the normal prerequisites are met.

  5. Transfer students from other institutions of higher education are eligible to transfer between colleges and schools within the University after completing their first long-session semester or summer session at the University regardless of the number of semester hours accumulated, provided they satisfy all conditions and procedures that apply to students entering the same college or school, and any program thereof, when first admitted to the University.

  6. Students who are dismissed under University-wide regulations from one college or school of the University of Texas at Austin are ineligible to transfer to another unit of the University.

  7. Students who are readmitted to the University after not enrolling for one or more long-session semesters are placed in the college or school in which they were last enrolled. They then may transfer to another college or school provided they meet the general conditions for transfer and any special admission requirements for the college or school to which they wish to transfer.

  8. Graduate students not previously admitted to the University as undergraduates may transfer from the Graduate School to an undergraduate college or school under the general conditions for transfer noted in items 1 and 2 only if they (a) satisfy any pertinent admission requirements for that undergraduate college or school, and (b) have the additional approval of the director of admissions.

Auditing a course. Permission to audit a course entitles the student to attend class but not to hand in papers, take part in discussion, or receive evaluations. An auditor does not receive University credit for the course audited. A law student may not audit a law course.

A University student who wishes to audit a course should obtain a Class Auditor Permit from the Office of the Registrar and secure the consent of the course instructor and his or her dean. A nonstudent must obtain the Class Auditor Permit and the consent of the instructor. An audit fee of $20 a course is assessed nonstudents under the age of sixty-five.

Auditors are permitted only when space is available. An instructor or dean may refuse any request to audit a course. Nothing in these rules prohibits an instructor from permitting guests and visitors in a class.

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General Information catalog

Contents  |  Chapter 1  |  Chapter 2  |  Chapter 3
Chapter 4  |  Chapter 5  |  Chapter 6  |  Chapter 7
Appendixes  |  Statistical Summaries

Related information

Catalogs  |  Course Schedules  |  Academic Calendars
Office of Admissions

Office of the Registrar
University of Texas at Austin

29 July 1999. Registrar's Web Team
Comments to rgcat@utxdp.dp.utexas.edu