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 Chapter 4
 Academic Policies and Procedures

Examinations [13]

The final examinations for each semester and summer term are scheduled by the registrar. An index of examinations is printed in the Course Schedule each semester, and the complete examination schedule is distributed to academic offices and published as an insert to the Daily Texan.

Classes that meet at the same time during a semester also have a common examination time. Examinations should begin promptly at the scheduled hour and should not continue beyond the three hours allocated in the official schedule.

No final examinations may be given before the examination period begins, and no change in time from that printed in the official schedule is permitted. An instructor with a compelling reason to change the time of an examination must obtain the approval of the department chairman and the dean of the college or school in which the course is taught before announcing an alternative examination procedure to the students. No substantial examinations may be given during the last class week or during the reading days and the no-class days included in the final examination period. An examination counting for more than 30 percent of the final course grade is considered to be substantial. A change in the room assignment for an examination may be made only with the approval of the registrar.

With the approval of the department chairman, an instructor may choose not to give a final examination. However, if an examination is given, all students must take it and no exemptions may be allowed except pursuant to a uniform exemption policy announced to the class.

For good cause, an instructor may give a student permission to take an examination with a different class section than the one in which the student is registered.

For good cause, a student may petition his or her academic dean for permission to change the time or place of an examination from that specified in the official schedule. If permission is given by the dean and the instructor, no penalty (such as a reduction in grade) may be assessed.

In a course extending over two semesters, when the subject matter is continuous, the second-semester final examination may include the subject matter of the first semester.

A student may address complaints related to the final examination procedures in a course to the chairman of the department or the dean of the college or school in which the course is offered, or to the Office of the Ombudsman.

The following instructions govern the conduct of final examinations as well as other examinations given during the semester:

  • Students must be informed that all written work handed in by them is considered to be their own work, prepared without unauthorized assistance.
  • Students should be asked to cooperate in maintaining the integrity of examinations and encouraged to inform the instructor, without specifying the offenders, when cheating goes on in class.
  • Instructors are responsible for advising students of the rules governing examinations and for supervising examinations in their respective classes. They, or their representatives, must remain in the examination room and take necessary actions to ensure an orderly examination and minimize the temptations and opportunities for cheating.
  • Students are expected to (a) remain in the examination room until the test is completed; (b) refrain from talking; and (c) leave all notes and books where they are not accessible during the examination unless otherwise directed by the instructor.
  • An instructor who suspects academic dishonesty must report the case to the Office of the Dean of Students.


General searches of a student's personal papers and belongings may be conducted at the discretion of an instructor only when there is reasonable suspicion that the student has engaged in misconduct in violation of the Student Discipline and Conduct Code (chapter 11 of the Institutional Rules). In addition, the instructor must believe that the search is necessary to maintain the academic integrity of an examination or to maintain an environment in which learning can occur.

Availability of Classwork to Students

A student has the right to have all written materials that are submitted to meet the requirements of a course returned or made available for review. To be "made available" does not ensure the right to a photocopy, but the materials may be examined in the office of the faculty member or the academic department. Written materials that are not returned to the student must be retained by the faculty member or the department for at least one long-session semester following the completion of the course.


Semester reports from the registrar. Grade reports are sent to all students, except students in the School of Law, at the end of each semester and summer session. Reports are mailed to the student's permanent address on file in the Office of the Registrar.

Intrasemester reports from the deans.[14] About the middle of each semester (but not in the summer session), the faculty report undergraduate students doing work below the passing grade (D) to the deans, and the offices of the deans forward the reports to each student.

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General Information catalog

Contents  |  Chapter 1  |  Chapter 2  |  Chapter 3
Chapter 4  |  Chapter 5  |  Chapter 6  |  Chapter 7
Appendixes  |  Statistical Summaries

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Office of the Registrar
University of Texas at Austin

29 July 1999. Registrar's Web Team
Comments to rgcat@utxdp.dp.utexas.edu