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Before classes begin, a student may add or drop a course through TEX or ROSE as described in the Course Schedule. The student may also add or drop a course through TEX during the first four class days of a long-session semester. From the fifth through the twelfth class day, he or she may add or drop a course with the approval of his or her graduate adviser and of the department in which the course is given. After the twelfth class day, the student may add a course only under rare and extenuating circumstances approved by the graduate dean.
In each summer-session term, the student may add or drop a course through TEX or ROSE during the first two class days. On the third and fourth class days he or she may add or drop a course with the approval of his or her graduate adviser and of the department in which the course is given. After the fourth class day, the student may add a course only under rare and extenuating circumstances approved by the graduate dean.
A student may drop a course with the required approvals through the last class day of a semester or summer term. He or she receives a refund for courses dropped by the twelfth class day of a long-session semester or by the fourth class day of a summer term. From the thirteenth through the twentieth class day of a long-session semester, and from the fifth through the tenth class day of a summer term, the student may drop a course with no academic penalty; the symbol Q is recorded. If the student drops a course after that time, the instructor determines whether the symbol Q or a grade of F should be recorded.
If the student is in a warning status because of failure to maintain a grade point average of at least 3.00, he or she may not drop a course without the recommendation of the graduate adviser and the approval of the graduate dean.
The student should note that dropping a course may cause his or her course load to drop below that required for full-time status.
Specific deadlines for adding and dropping courses are given in the academic calendar; procedures are given in the Course Schedule.
Faculty members are free to develop their own methods of evaluating the performance of students in their classes, but they are required to make the methods of evaluation to be used known in writing before the end of the fourth class day each semester and the second class day each summer term. Responsibility for assuring adequate methods of evaluation rests with departmental faculties and is subject to administrative review. In courses with multiple sections, departments should provide for necessary coordination. Materials used in evaluating a student's performance must be collected by the instructor at or before the regularly scheduled final examination. The final examination is the most common method of final evaluation in courses.
After a grade has been reported to the registrar, it may not be changed unless an error was made by the instructor.
Under specific conditions, instructors may use symbols to report a student's standing in the semester's work. The symbol X is used to report a temporary delay of the final course grade; the X is converted to the symbol I in the circumstances described below. The symbol Q is used to indicate that the student officially dropped the course; the symbol W, to indicate that the student officially withdrew from the University; the symbol CR, to indicate that the student completed the course on the credit/no credit basis; and the symbol NC, to indicate that the student did not complete a credit/no credit course.
Incomplete grades. If a student does not complete all the assignments in a course before the end of the course, the instructor may report the symbol X (incomplete) to the registrar in place of a grade. The student must then complete the course requirements and the instructor must report a final grade by the end of the grade reporting period in the student's next long-session semester of enrollment. If this deadline is not met, the symbol X is converted to the symbol I (permanent incomplete). If the student is not enrolled during a long-session semester for twenty-four months following the end of the semester in which the X is reported, and the instructor does not report a final grade, then the symbol X is converted to the symbol I. The symbol I cannot be converted to a grade. When the symbol I is recorded, the symbol X also remains on the student's record.
The period for completion of course requirements may be extended only under unusual circumstances beyond the student's control and only upon the recommendation of the instructor and the approval of the graduate dean.
If a faculty member fails to report a grade for a student, the registrar enters the symbol X; an X is also entered for a student who is given the symbol CR by the instructor when the student is not registered for the course on the credit/no credit basis. In either case, the student should contact the instructor promptly so that a final grade may be reported to the registrar. If no final grade is reported, the symbol X is converted to the symbol I as described above.
Credit/no credit. A student who wishes to take a course or courses on the credit/no credit basis should choose this option at the time of registration; registration on this basis must be approved by the student's graduate adviser. The student may not change the basis of registration in a course after the deadline given in the academic calendar. Dissertation, treatise, thesis, and report courses must be taken for a letter grade. Coursework requirements and methods of evaluation in a course must be the same for students registered on the credit/no credit basis as for those registered on the letter-grade basis. Performance at the level of C or above for an undergraduate or graduate course taken on the credit/no credit basis shall constitute a grade of credit (CR). Courses taken on the credit/no credit basis are not included when the grade point average is computed.
All rules affecting registration on the credit/no credit basis apply to all graduate students, even if the course involved is an undergraduate or law course.
Graduate students may not receive a grade of pass.
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To withdraw from the Graduate School, the student must file with the graduate dean a withdrawal petition, a form that also explains refund policies. The student may withdraw through the last class day of the semester. If the student abandons his or her courses without withdrawing, the instructor in each course determines what grade should be recorded.
Students in a warning status because of failure to maintain a grade point average of at least 3.00 may not withdraw without a petition from the graduate adviser and the approval of the graduate dean.
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