Inventory Change:
Approvers
Office of the Registrar University of Texas at Austin
Official Publications Admissions Current Students UT EID

Official Publications | Request for Change in Course Inventory

Help | Instructions for Approvers

All Request for Change in Course Inventory forms require approval from various administrators. Individual requests land in your inbox and remain there until you have approved them. Approving a request sends it to the next approver in your department's routing scheme. The system does not notify users when a request has landed in an inbox, so you should check your inbox frequently.

To approve a request, click on "My inbox" on the system home page or on the navigation bar on the left. All requests awaiting your approval will be listed, with information such as who originated the request and when. To view a request, click on the course abbreviation and number (for example, HIS 350L).

The request is a summary of all the information submitted by the originator. On a request to add a new course, all of the information is new. A request to change an existing course will show you the current information as well as the requested changes.

Course information is divided into fields, such as title, degree plan statement, and prerequisite.

You can make modifications to new information by clicking on the "change" link in the field's row. Click on the "help" link at the top of the page for step-by-step help on how to make changes. Be sure to click on "save changes " at the bottom of the page after making changes.

You can also add comments to the request in the comments section. The comments will be seen by all remaining approvers of the form, by Official Publications, and the originator. All requests, with comments, may be viewed by all authorized users of the system.

To approve the request, click on the "sign and send forward" button at the bottom of the page. You will receive a message at the top of the page indicating that you approved the request.

If you do not wish to approve the request, click on the "withdraw/deny request" button at the bottom of the page. The request will be permanently deactivated, and a copy will be sent to the originator. Before clicking on "withdraw/deny request," use the comments section to explain why you are denying the request.

When you have approved or denied a request, you can log out of the system or click on "My inbox" to view more requests.

For undergraduate courses, requests are generally routed like this:

1 Originator (initiates form)

2 Chair of department or director of academic program (approves form)

3 Chair of college or school course committee, if any (approves form)

4 Dean (approves form)

5 Official Publications (processes form)

For graduate courses, forms are generally routed like this:

1 Originator (initiates form)

2 Chair of Graduate Studies Committee (approves form)

3 Chair of department or director of academic program (approves form)

4 Dean (approves form)

5 Dean of graduate studies (approves form)

6 Official Publications (processes form)

Additional roles (for an assistant or a committee member, for example) can be inserted into routing schemes. Please contact Official Publications to find out who is authorized in your routing scheme.

How to contact Official Publications
voice (512) 475-7607 fax 475-7515
on campus mail code M5503
Main Bldg rm 1
off campus The University of Texas at Austin
Official Publications
Office of the Registrar
1 University Station M5503
Austin TX 78712-0633
Inventory Change:
Approvers
Office of the Registrar University of Texas at Austin copyright 2007
Official Publications September 2007