Inventory Change:
System overview
Office of the Registrar University of Texas at Austin
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Official Publications | Request for Change in Course Inventory

Help | System Overview

This system allows you to request changes to the course inventory. The course inventory is the set of courses that the University is authorized to teach by the Texas Higher Education Coordinating Board. A new course or a change to an existing course must be recorded in the inventory before it may appear in a University catalog or Course Schedule.

You can modify the course inventory by adding, changing, dropping, or reinstating a course or topic. There is a specific request form for each of these different modifications. Each request has slightly different options, and is designed to help you make decisions about what kinds of statements should appear on your courses and topics. Step-by-step help is available within each request, and other help documents are also available.

All requests require the approval of multiple administrators. If you have been authorized to use this system, a routing scheme has been established for your academic unit. When you have completed a request it will automatically be sent to the next required administrator for approval. The system does not notify users that a request has been sent to them for approval.

Getting started

When you log in to the system, you will be presented with several options. You can choose to create a new request by selecting one of the following options:

  • add a course
  • change a course or numbered topic
  • drop a course or numbered topic
  • reinstate a course
  • add a numbered topic
  • reinstate a numbered topic

Other requests

Selecting this option will give you forms to create specific kinds of courses: A and B courses, which are taught over two semesters, and X, Y, and Z courses, which are taught over three semesters. These kinds of courses are not very common.

My inbox

You can also choose to view your inbox, which contains requests that have been sent to you for your approval, as well as requests that you have created and saved but have not yet submitted.

The inbox display provides information on who originated the request and when, the type of request and effective semester, and the request's current status.

To view a request in the inbox, click on the course number.

Forms in progress

You can also search for a request by selecting "Forms in progress." This tool will give you information on the current status of a submitted request. You can search for any request in the system, not just requests within your academic unit.

Enter the field of study abbreviation and course number for the request you are seeking. You can also enter a field of study abbreviation only, and the system will locate all requests in that field of study.

After you click on "find requests" the system will display your search results. The last column on the right will display the current location of the request.

To view a request, click on the course number.

How to choose the right form

Add a course.

Choose this form if you are adding a new course to the inventory. Here are some reasons you might add a new course to the inventory:

New subject matter. If your department has expanded its curriculum to include new subjects, or has new faculty members who will teach new subjects, or is adding to its curriculum to cover current developments in the field, it may be appropriate to create new courses.

Change in level. If a subject being taught under a lower-division number will now be taught under an upper-division number, a new course with the new number must be added. If the lower-division course is to be dropped, complete a separate form for this (drop a course).

Topic becoming permanent. If your department teaches a certain subject matter under a topic, such as Linguistics 327 (Topic 5), and that subject matter becomes a required part of the curriculum, it may be appropriate to teach it under its own separate course number, such as Linguistics 329L. The superseded topic should be dropped with a separate form (drop a topic).

Course substantially modified. Faculty, on occasion, will notice that a course has evolved over time: subject matter has refined in focus, or the amount of preparation needed has changed. In this situation it may be appropriate to drop the old course and add a new one.

Change a course or numbered topic.

Choose this form if you need to make a change to an existing course. For example, you may need to change the title or prerequisite of a course.

 

For example, change the title of Mathematics 305G.
For example, change the prerequisite of History 350L (Topic 59).

Drop a course or numbered topic.

Choose this form if a course will no longer be offered, or is being replaced by another course.

If the course you are dropping is a prerequisite for other courses, the prerequisites of those courses should also be changed (change a course or numbered topics).

Reinstate a course.

Choose this form if a course was previously dropped from the inventory but needs to be taught again. You can make minor modifications to the original course. If your changes are substantial, it may be more appropriate to add a new course.

Add a numbered topic.

Choose this form if you need to add a numbered topic to an existing topics course.

For example, add Topic 60 to History 350L.

Reinstate a numbered topic.

Choose this form if a numbered topic was previously dropped from the inventory but needs to be taught again. You can make minor modifications to the original topic. If your changes are substantial, it may be more appropriate to add a new topic or a new course.

How to contact Official Publications
voice (512) 475-7607 fax 475-7515
on campus mail code M5503
Main Bldg rm 1
off campus The University of Texas at Austin
Official Publications
Office of the Registrar
1 University Station M5503
Austin TX 78712-0633
Inventory Change:
System overview
Office of the Registrar University of Texas at Austin copyright 2007
Official Publications September 2007