Help | Reinstate topic
Summary form
Office of the Registrar University of Texas at Austin
Official Publications Admissions Current Students UT EID

Official Publications | Request for Change in Course Inventory

Help | Reinstate a numbered topic

The Summary form.

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This page shows how to use the Summary form to reinstate a numbered topic in the Request for Change in Course Inventory system. Key terms link to a glossary that explains concepts more fully.

See the glossary for any questions about our deadlines, using *NRCRIN, or for information not specific to reinstating a numbered topic.

To jump to a section of the summary, use the Jump To links at the top of the page.

When you reinstate a topic, you may have to update some of the topic information. Keep in mind that if you need to make significant changes to the topic, it may be more appropriate to add an entirely new topic, or a new course.

The Summary page lets you change all the necessary topic information. Yellow bars indicate the different attributes of the topic, such as title or prerequisite. If there is already information for that attribute in the course inventory, it will be displayed in the row labeled Current.

Note: If the topic was dropped a long time ago, prior to the creation of the electronic database, there may not be any information displayed in the Current row. In this case, you should enter all the necessary statements. Official Publications can help you determine what statements were on the topic at the time that it was dropped.

To add or change data to a section, press the Add/Change link under its yellow bar. This will give you new rows in which you can type. The link will say "Add" if the course inventory currently contains no information for that section. The link will say "Change" if the course inventory already contains information for that section.

To record your changes and refresh the page, press the Save changes button at the bottom of the page. (Save often to avoid losing any data; the system will automatically log you off if you do not make any changes for thirty minutes.) Save as many changes as you need. Press Sign and send forward when you are finished.

You can also press Withdraw/Deny request if you want to delete the request entirely.

Base course information.

The information for the base course is provided at the top of the summary page. Every statement on the base course applies to every topic, so be sure you don't put information on a numbered topic that duplicates or contradicts the information on the base course. This is particularly important on meeting statements and prerequisites.

The system will not allow you to change the semester-hour value or the contact hours for a numbered topic. These items are determined by the topic's base course and cannot be changed on individual topics. To change the semester-hour value or contact hours for the topic's base course, you must submit another request.

Sections of the form.

Title.

Make changes to the topic's title in the box provided. Don't abbreviate---as you might in the Course Schedule---and don't use ampersands or slashes. End the title with a period.

Same-as statement.

Press the Add/Change link to add a new same-as statement or to change an existing statement. See the glossary for more information on same-as courses. Here are examples of same-as statements:

Same as Psychology 384M.

Same as Italian Civilization 349 (Topic 5: Italian Women Writers) and Women's and Gender Studies 340 (Topic 17: Italian Women Writers).

Same-as courses must be identical, so if you change one course, the others must change in the same way. When you add or change same-as statements, you will see a reminder to submit requests for the other courses. Official Publications cannot process your request until the other requests have also been submitted.

Restrictive statement.

Press the Add/Change link to add a new restrictive statement or change an existing statement. Such statements define or limit the intended audience for the course. These differ from prerequisites, which spell out requirements that a student must meet in order to take the course. Common restrictive statements include:

For journalism majors only.

Open to all doctoral students in chemistry.

Restricted to freshmen and sophomores.

Subject-matter description.

Press the Add/Change link to add a new subject-matter description or to change an existing description. The description includes all information that should appear in the catalog about the content of the topic. Make it as concise as possible.

Meeting Statement.

The meeting statement should describe in words what contact hours describe with numbers. It should inform students of all required meeting times. Press the Change link in order to change the course's meeting statement.

Be sure that the new meeting statement on the topic does not contradict or duplicate the meeting statement on the base course.

Degree-plan statements.

Degree-plan statements limit or explain the applicability of a course toward a degree or a degree requirement. Press the Change link here and you'll be shown common degree-plan statements; you can check or uncheck a box to make changes.

You can change existing degree-plan statements, or add new ones, by typing them into the text box provided. Here are some examples of common degree-plan statements:

Offered on the pass/fail basis only.

Offered on the credit/no credit basis only.

May not be counted by students with credit for Mathematics 301.

May not be counted toward the Bachelor of Business Administration degree.

Note: The statement "May be repeated for credit when the topics vary" is on the base course so it should never be added to an individual topic.

Prerequisite.

The prerequisite includes any requirements a student must meet before enrolling in the course, including completion of other courses, and department, college, or University requirements. To make changes to the current prerequisite, press the Change link under the prerequisite section. This will take you to a separate entry page.

Numbered topics are not currently checked by the prerequisite checking system, so there is no need for you to enter your prerequisite in the data boxes. You can simply enter the prerequisite in the text box labeled Additional prereqs.

Remember that the prerequisite on a numbered topic should not contradict or duplicate the prerequisite on the base course.

To delete the entire prerequisite, type "delete prerequisite" in the text box.

When you have finished entering the prerequisite, press the Save changes button at the bottom of the page. When you're satisfied with your saved prerequisite, press Back to summary. Your prerequisite will appear in the prerequisite row of the summary page.

Justification for reinstating this topic.

A justification is required on every request. It should explain why the topic is being reinstated. It is seen by all the administrators who approve your request and sometimes by the Coordinating Board.

Official Publications uses this information to help understand your request. If your justification helps explain what you're trying to do, it may prevent delays in processing your form.

Examples of clear justifications:

Subject matter is being reintroduced to curriculum due to trends in this field of study.

The department curriculum committee has revised degree requirements and so more elective courses in this subject matter are needed.

Some unclear justifications:

Request of instructor.

Curriculum update.

Comments.

In this box, you can type a note to another person in your routing scheme or to Official Publications. Comments will be seen by all of the approvers; as the originator, you can write a note to the chair, who can add a note to the dean, and so on. Please keep in mind that the comments, like the rest of the request, can be viewed by anyone with access to the system.

You can use the comments to send a note to Official Publications when you need to clarify some information, especially if you're not sure you entered it correctly. If you have crucial information that you couldn't place elsewhere on the summary, you can write it in the comments.

Saving the form.

Save your latest changes by pressing the Save and continue button at the bottom of the page. Check your information carefully. If all is correct, hit Sign and send forward.

The system will make its final checks. If you've left out information, or entered data incorrectly, an error message at the top of the page will ask you to make corrections. Make your final corrections, press Save and continue again, and then press Sign and send forward.

When you've sent the request forward, the system will tell you the request has moved to the next approver in your routing scheme. The approver won't be notified. It is your responsibility to make sure your approvers check their system inboxes regularly.

Approvers may make additional changes to your request. They can also deny your request, which makes the form permanently inactive. Notification copies of denied requests will be sent to your system inbox.

To check the status of a request that has been sent forward, you can search the system by using Forms In Progress. The link can be found in the left navbar or on the system homepage.

If you're not ready to send your request forward, save it to your inbox by pressing Save changes, then log off of the system. You can get back to the request and continue working on it at any time, so long as the request reaches Official Publications before the deadline.

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How to contact Official Publications
voice (512) 475-7607
on campus mail code M5503
Main Bldg rm 1
off campus The University of Texas at Austin
Official Publications
Office of the Registrar
1 University Station M5503
Austin TX 78712-0633
Help | Reinstate topic
Summary form
Office of the Registrar University of Texas at Austin copyright 2007
Official Publications September 2007