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Before you start


Propose full stmts


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Use our style


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Filling out the form


Prepared by




Course abbr


Course number


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Official Publications | Office of the Registrar

The course inventory

to Topics Courses page »

This document will help you understand the course inventory, and how to use the form Request for Change in Course Inventory to revise it. These instructions were written for the old paper version of the form, but the concepts still apply to the online form.

The course inventory is the set of courses that the University is authorized to teach by the Texas Higher Education Coordinating Board. A new course or a change to an existing course must be recorded in the inventory before it may appear in a University catalog or Course Schedule. The request form, available from Official Publications, is used to make any change to the inventory.

Official Publications maintains the permanent course inventory using the mainframe application NRCRIN.

The registrar's Scheduling section maintains a separate inventory called NRCRSE in an abbreviated style more appropriate for the Course Schedule. This inventory is less permanent, and includes temporary data such as unique numbers and meeting times.

Note  Don't use NRCRSE to prepare course inventory changes, and don't use the printed inventory sent from Scheduling at the start of Course Schedule production. Use NRCRIN to review the current inventory before requesting any changes.

NRCRIN. To prepare course changes, review the Official Publications inventory using the mainframe application NRCRIN. This contains all the information in the catalog, and is divided into fields that correspond to the boxes on the request form.

To use NRCRIN, ask your DPUSER contact to request authorization for you.

Some tips for using NRCRIN

  • To view a course, use the VF command. This view displays course information by field--title, prerequisite, etc.

  • Next, enter a course abbreviation, number, and YYS. The YYS, or year-year-semester, is a three-digit code for a particular semester. (For the semester digit, use 9 for fall, 2 for spring, and 6 for summer; the YYS for fall 2004 is 049, and for spring 2005, 052.) NRCRIN displays the record effective for the YYS you enter.

  • To move through a record, use the Enter key. Course records often fill more than one screen. At the bottom of each screen, NRCRIN tells you when there is More, and when you've reached the End of a record.

  • To scroll through all courses of a single course abbreviation, use the PF3 command.

  • To print the full inventory for any course abbreviation, use the PT key.

Although NRCRIN displays the same courses as NRCRSE, it presents this information differently.

How NRCRIN displays things differently than NRCRSE

  • It doesn't abbreviate anything other than the course abbreviation used to call up a course. It spells out titles in upper and lower case. By contrast, NRCRSE capitalizes and abbreviates its titles.
    Cell and Tissue Anatomy and Physiology for Engineers.

  • It spells out fields of study.
    Prerequisite: Russian, East European, and Eurasian Studies 301.

  • It has no summer or writing component information, unlike NRCRSE, which displays summer information with W or S before course numbers, and uses -W in titles to convey writing component courses.

  • It doesn't use standard statement codes. Instead, it uses full degree plan statements.
    May be repeated for credit.
    #18     « std statement

  • It doesn't provide unique numbers, meeting times, or instructors.

Our deadlines. Although deans often set earlier deadlines for their departments, the Official Publications deadline to submit inventory changes for the following academic year is always November 1. (An academic year includes fall, spring, and summer. So, for changes needed in fall 2004, spring 2005, and summer 2005, your request forms must be in our office by November 1, 2003.) Most forms are processed by the end of December, so that changes can be reflected in the fall Course Schedule and the next catalog.

Also, Official Publications must submit a report of inventory changes to the Coordinating Board each spring.

Changes that must be reported to the Coordinating Board

  • Adding, dropping, or reinstating a course
  • Changing course titles
  • Changing course value in semester hours
  • Changing number or type of contact hours

You must meet the November 1 deadline so that we may report your changes to the board, which we can only do once a year.

Changes that must be submitted to the board can only be made for a fall semester.

Other changes may generally be made as they are needed. We realize that unusual situations may arise at the last minute. For example, a department may find that a prerequisite needs to be changed for a spring semester, long after the deadline has passed. Still, making changes to the inventory past our deadline can create problems for everyone.

Problems created by sending in late changes

  • Late changes won't be printed in catalogs, and may not appear in the on-line Course Schedule in time to be helpful to students. Your department assumes responsibility for notifying students of late changes--especially important when changing a prerequisite or modifying a degree statement that affects how a course counts toward a degree.
  • Late changes won't be proofread with other courses. For this reason, a course description may contain errors which won't be corrected until the following year.

Before you start

Propose changes in full statements. The Request for Change in Course Inventory form works best when departments send in the full text of proposed changes and not just the parts that change.

For example, if a course's prerequisite is changing, give Official Publications the entire new statement. Simply telling us what to delete is often not clear enough, and may raise other issues such as new punctuation. To make things clear from the start, send in the full statement, not just the part that changes.

An example of why we need full statements

  • A course contains this prerequisite.
    Biology 325 with a grade of at least C; and Biology 353L or 456L with a grade of at least C, or consent of instructor.

  • The department sends a form with this phrase in box 15.
    Delete 'with a grade of at least C.'

  • Since there are two uses of the phrase, we can't make the change. The form is put on hold while we contact the department to clarify which of the two uses it wants to delete.

  • To make things clear from the start, send in the full statement, not just the part that changes.
    Biology 325 with a grade of at least C; and Biology 353L or 456L or consent of instructor.

Another example

  • A course contains these degree plan statements.
    May be repeated for credit.
    Offered on the pass/fail basis only.

  • Its department sends a form with this statement in box 14.
    May not be counted by students with credit for Mathematics 301.

  • We replace the first two statements with the new one. When the department sees the update in NRCRIN, they realize their degree plan statement is wrong, and have to start over.

  • To avoid more work, send in the full statement, not just the part that changes.
    May be repeated for credit.
    Offered on the pass/fail basis only.
    May not be counted by students with credit for Mathematics 301.

For best results, remember: know what is in your inventory now, and then propose what should be in your inventory from now on.

Use our form. Don't create your own forms or attachments. If you are completely reconfiguring your curriculum, or need to type many, many forms, ask us for help. How to contact Official Publications. »

Make it readable. Once you submit a Request for Change in Course Inventory form, it enters the permanent University record. Our archive of forms goes back nearly 100 years. Since the forms you submit must be read and understood by people far in the future, they have to be very clear.

Some tips on creating readable forms

  • Use a good typewriter
  • Don't abbreviate
  • Leave room for our editing marks
  • Don't use correction fluid; fix mistakes by neatly x-ing through them
  • Don't cram text together; when out of room, type into the next box, or use our form Request for Change in Course Inventory--Continued
  • Propose full statements, so records won't need to be compared in the future; a submitted prerequisite, for example, should be the full prerequisite in effect for the given academic year.

Use our style. We use a certain style in course descriptions. Using this style ensures that the catalog is consistent throughout its many departments. Here's a guide.

Common phrases

  • Three lecture hours a week for one semester.
    Three lecture hours per week for one semester.  

  • Consent of instructor.
    Consent of the instructor.  
    Consent of instructor required.  

  • Consent of the graduate adviser.

  • Concurrent enrollment in Mathematics 301.
    Concurrent registration in Mathematics 301.  
    Co-registration in Mathematics 301.  

  • Mathematics 301 with a grade of at least C, and Physics 107.

Field of study names

  • Spell out the field of study.
    Geological Sciences 320, Mathematics 301, and Physics 302
    G S 320, M 301, and PHY 302  

  • Capitalize the field when referring to specific courses.
    Radio-Television-Film 345

  • Don't capitalize the field when referring to the general field of study--unless it's a proper noun.
    nine hours of coursework in radio-television-film
    nine hours of coursework in English
    a major in Hebrew

  • Use field only once in a series of same-field courses.
    Mathematics 301, 302, and 303
    Mathematics 301, Mathematics 302, Mathematics 303  

  • Alphabetize a series of courses by field.
    Geological Sciences 320, Mathematics 301, and Physics 302

Punctuation and grammar

  • End all statements and all titles with a period.

  • Don't omit the articles a, and, and the.

  • In a series, use a comma before the final and.
    Journalism 352, 353, and 354.

  • Spell out and in place of the ampersand, &.

  • Spell adviser with an e, not an o.

Course numbers

To create new course numbers, learn UT's course numbering system. For suffixes such as 325K, the system reserves certain letters.

  • A and B signify each half of a two-semester course.

  • X, Y, and Z signify each third of a three-semester course.

  • H signifies honors courses at the undergraduate level only, but may be used for nonhonors courses at the graduate level.

  • I and O are never used.

Read about fees. Please see Guide to Fees, published by the Office of the Controller, for details on completing fee requests. Effective fall 2003, requests for fee changes will no longer be submitted by using our Request form. The Office of the Controller will handle all fee requests directly. Please contact them for more information.

Filling out the form | the top

The fields at the top of the form must be filled out.

Form prepared by/phone   We often call with questions. If you typed the form but don't know the reasons for the change, put your name and the name of the person who will be able to answer questions.

1  Department/academic program   Enter the name of the department, academic program, or college or school that is directly responsible for the course. Keep abbreviations to a minimum, and avoid acronyms, which often become obsolete: Dept of Middle Eastern Lang & Cltrs is better than MELC.

2  Course abbreviation   Enter the three-character field-of-study abbreviation. Use only one per form. When changing a course and its cross-listed counterpart in another field of study, use a separate form for each course.

3  Course number   Use only one course number per form.

Remember that the change you are requesting will apply to all values of a course. (NRCRIN will tell you which values exist for any course.) For variable credit courses, include all the values on line 3. Think about how the change you are making may affect all of the values. Usually, we can't make a change to only one value of a variable credit course.

When changing the value of a course, enter proposed numbers in line 3. For example, if you are changing the value of M E 409 from four to three semester hours, enter M E 309. If you are changing the value from four to both three and four semester hours, enter M E 309, 409.

When adding a new course, if you prefer a specific course number, enter that number. Your number will be assigned to the course if it is available; if it isn't, we will contact you. If you do not have a preference for a new course number, leave this space blank.

Note  Course numbers may be used only once. If 329 was used 50 years ago, you cannot use it now, nor can you use any related values such as 429 or 229.

4  Topic number   If changing a topic, enter its number. If the topic doesn't have one, it's not part of the course inventory, and you can't use the Request for Change in Course Inventory form to change it.

5  Effective date of changes   Enter both the academic year and the semester or session in which the changes should be effective. For example, for a change to take effect in fall 2003, enter 2003-2004 and check the line marked Fall. Keep in mind our November 1 deadline.

6  Changes requested   Check each line that applies.

Note  Check only the field you are actually changing. If changing the prerequisite, for example, fill in the top of the form and box 15 only. If you fill out any other box, it will slow the processing of your form while we check to see if the information is new.

Reasons to add a course

  • New subject matter. If your department has expanded its curriculum to include new subjects, or has new faculty members who will teach new subjects, or is adding to its curriculum to cover current developments in the field, it may be appropriate to create new courses.

  • Change in level. If a subject being taught under a lower-division number will now be taught under an upper-division number, a new course with the new number must be added. If the lower-division course is to be dropped, fill out a separate form for this.

  • Topic becoming permanent. For example, your department teaches certain subject matter under a topic, Linguistics 327 (Topic 5), which has now been made a required part of the curriculum. It may now be appropriate to teach this under a separate course number, such as Linguistics 329L.

  • Course substantially modified. Faculty, on occasion, will notice that a course has evolved over time: subject matter has refined in focus, or the amount of preparation needed has changed. It may now be appropriate to drop the old course and add a new one.

Reasons to drop a course

  • The subject matter will no longer be taught.

  • The course has been replaced by another.

When courses are added or removed from the inventory, there are often repercussions.

What to ask when adding or dropping courses

  • Is the new course replacing another?  If so,

    1   Complete box 17 of the Request form;

    2   Fill out a second form to request that the old course be dropped, if that course is no longer needed; and

    3   Decide if the relationship between the new and old courses needs to be clarified. Usually, students cannot receive credit for taking two identical courses, even if the course numbers are different. So you may want to add a degree statement to the new course that indicates that the new course and the old course may not both be counted.

    Example   Your department has offered History 350 (Topic 7: Historical History) for two years. It is now a requirement for a history degree, so the faculty would like it to have its own course number. The department has also decided that students should be allowed to get credit for Historical History only once.

    Send a form requesting that History 350 (Topic 7) be dropped. Also, send a form to add a new course, History 348, Historical History. Include in box 14 the degree-plan statement
    History 348 and 350 (Topic 7: Historical History) may not both be counted.
    On the same form, box 17 should contain
    HIS 350 (Topic 7).
  • Is the course being dropped currently a prerequisite for other courses?  If so, decide how these prerequisites should be changed, and submit appropriate forms.

    Example   Your department offers Mathematics 345, Math for Geniuses. Since its subject matter is also taught under Mathematics 366 (which the faculty prefer that students take), Mathematics 345 is being dropped.

    Since Mathematics 345 is mentioned in the prerequisite for Mathematics 350 as
    Prerequisite: Upper-division standing, Mathematics 345, and consent of instructor,
    submit a form to change the prerequisite of Mathematics 350 to
    Prerequisite: Upper-division standing, Mathematics 366, and consent of instructor.

    Example   Using the scenario above, the faculty decides to offer students more options. Instead of requiring that they take Mathematics 366 before registering for Mathematics 350, the department will allow students who took Mathematics 345 two years ago to register for Mathematics 350.

    For this, submit a form to change the prerequisite of Mathematics 350 to
    Prerequisite: Upper-division standing, Mathematics 366 (or 345), and consent of instructor.

    Note  Official Publications keeps parenthetical statements in the inventory for six years, allowing time for most students affected by the change to complete their degree requirements. After six years, we will remove the parenthetical statement automatically. You will not need to submit another form to remove it.

7  Title   Enter the full course title. This is required even if the title is not changing; it helps us verify which course you wish to change. Since a common mistake we see is a wrong course number typed in, we can catch that here if you have provided the correct title, and the number and title do not match.

If changing the course title, type the current title in box 7a and the proposed new title in box 7.

Do not use abbreviations or the Course Schedule version of the title.

Filling out the form | the middle

8  Same-as statement   Same-as statements define the relationship between two or more identical courses in different fields of study. Same-as courses are identical in every way--they have the same title, the same prerequisite, etc.--and they meet together.

To make a change, enter the entire same-as statement, incorporating the proposed changes, in box 8.

Note  All courses in a same-as group must be changed at the same time, whether you are modifying the same-as relationship itself or any other attribute of a course.

Example   Your department offers History 325 (Topic 8: Austin City Limits). It contains this same-as statement.
Same as Anthropology 326 (Topic 9: Austin City Limits), Music 328 (Topic 11: Austin City Limits), and Radio-Television-Film 327 (Topic 10: Austin City Limits).

The faculty decides that students must now have instructor consent to register for this course. To do this, submit a form to add consent of instructor to the prerequisite. An identical form must be submitted for each of the three other courses in the same-as group. These forms must be signed by the appropriate people in each department and college. If your department initiated the change, it is your responsibility to see that all the other departments involved know exactly what change is needed and submit forms accordingly.

Your form will not be processed until we have received every form for the same-as group. In some cases it may be faster to prepare all of the forms and then send them to the different departments for signatures.

Please note the style used in the example above. Same-as statements should list courses in alphabetical order by field of study, and should always include the full topic title.

9  Restrictions   Restrictions, also called restrictive statements, define or limit the population for whom a course is intended. They are different from prerequisites, which spell out the requirements that a student must meet in order to take a course.

To make a change, enter all the restrictive statements that will apply to the course, incorporating the proposed changes, in box 9.

Common restrictive statements

  • For journalism majors only.
  • Open to all doctoral students in chemistry.
  • Restricted to freshmen and sophomores.

10  Subject-matter description   The subject-matter description includes all the information that should appear in the catalog about the content of the course. While not limited to a specific number of words, it should be as concise as possible. The subject-matter description is probably the most heavily edited course attribute.

To make a change, enter the full proposed description in box 10.

A few tips for writing descriptions

  • Use complete sentences, don't use abbreviations, and pay attention to punctuation.

  • Avoid technical terms and jargon. The description should be understood by a general audience.

  • Save details for the syllabus. Many faculty members, especially when creating a new course, tend to write lengthy and detailed subject-matter descriptions. You might suggest that they look at existing courses in the inventory to see how long a subject-matter description should be.

  • Say more than the title. Though a description is not required, a common mistake is creating a description that gives no more information than the title. For example, if the course title is
    Introduction to Chinese Porcelain Dolls
    a description that reads
    An introduction to the porcelain dolls of China
    is not needed.

  • For internship and practicum courses, describe what the student will actually be doing. If you say the course
    focuses on the study of human interaction,
    you might also say
    students will be required to work directly with clients in a social service agency

11  Contact hours   Contact hours include lecture hours (hours per week that students spend in the classroom) and laboratory hours. This information is required for new courses.

Numbers entered in box 11 are reported to the Coordinating Board. Although courses meet in a variety of ways, the Coordinating Board breaks this down into only two categories--lecture hours and laboratory hours. Laboratory hours are those the student spends learning a subject through hands-on work. Lecture hours are more flexible, including time spent attending lectures as well as other meeting requirements such as fieldwork and individual instruction.

1 sem hr = 1 lecture hr = 1.5 lab hrs   In general, a lecture course must meet at least one hour a week for each hour of credit students earn. Laboratory courses must meet at least one and one-half hours a week for each hour of credit. For example, Mechanical Engineering 309 must meet for at least three lecture hours a week; or five laboratory hours; or two lecture hours and one and one-half laboratory hours; and so on.

To make a change to the contact hours, enter the current numbers in box 11a and proposed new numbers in box 11. Enter only numbers in these boxes.

Common situations

  • Creating a new course that meets for three lecture hours a week. Enter 3 in the lecture space in box 11.

  • Adding a two-hour laboratory to a course that currently meets for three lecture hours a week. In box 11a, enter 3 in lecture; in box 11, enter 3 in lecture and 2 in laboratory.

  • Creating a new course that meets for two lecture hours a week and two laboratory hours a week, in which students will also travel to a local school for two hours each week to demonstrate skills learned in the lab. In box 11, enter 4 in lecture and 2 in laboratory.

12  Value in semester hours   The value in semester hours of any course is the number of hours of credit a student receives for completing the course. In UT's course numbering system, it is represented by the first digit in the course number.

When adding a course, put the value in semester hours in box 12. For example, if you type 415 on line 3 at the top of the form, type a 4 in box 12. This allows us to double-check the value you are requesting against the course number you have typed at the top of the form.

To change the value in semester hours, type the current value in box 12a and the proposed new value in box 12.

Some examples

  • Adding a new course, Biology 336.
    Put BIO 336 in line 3, and 3 in box 12.

  • Changing Biology 336 to 436.
    Put BIO 436 in line 3, 4 in box 12, and 3 in box 12a.

  • Changing Biology 336 to 336 and 436.
    Put BIO 336, 436 in line 3, 3,4 in box 12, and 3 in box 12a.

When changing the value in semester hours, be sure to consider other course attributes that may be affected, such as contact hours and meeting statement, and request any appropriate changes on the same form. Also, determine if the course is a prerequisite for other courses; for help, see What to ask when adding or dropping courses.

13  Meeting statement   The meeting statement describes in words what the contact hours describe in numbers. While the contact hours are reported to the Coordinating Board, the meeting statement is printed in the catalog and is the primary way that students and others are told how a course meets.

Usually, the relationship between contact hours and meeting statement is simple--if the contact hours are 3 lecture and 2 laboratory, the meeting statement should be
Three lecture hours and two laboratory hours a week for one semester.

Sometimes, however, the way a course meets is more complicated. Students may be required to attend weekly film screenings or field trips in addition to classroom meetings. At times, a class may have no organized meeting time, with students arranging to meet individually with the instructor on a weekly basis.

For these situations, the relationship between contact hours and meeting statement is a bit more tricky. In general, there are three main issues to address.

Weekly requirements. The Coordinating Board's database assumes that each course meets for an entire semester and requires the same number of contact hours every week. If students are required to attend the same lectures and labs every week, then the meeting statement and the contact hours should match exactly.

    Example   For a course meeting for three lecture and two laboratory hours weekly, make contact hours 3 lecture and 2 lab, and the meeting statement
    Three lecture hours and two laboratory hours a week for one semester.

Extra information. The Coordinating Board's database does not include meeting requirements which are occasional. However, we still need to describe occasional meeting requirements to students. Here, contact hours and meeting statement will not match exactly.

    Example   For a course meeting for three lecture hours weekly, with two field trips required sometime during the semester, make contact hours 3 lecture, and the meeting statement
    Three lecture hours a week for one semester; two field trips to Big Bend are also required.

    Example   For a course meeting for three lecture hours a week, whose instructor may schedule labs throughout the semester, depending on material covered and student preparedness, make contact hours 3 lecture, and the meeting statement
    Three lecture hours a week for one semester, with additional laboratory hours to be arranged.

Individual instruction and similar situations. For courses with no organized meeting times, the contact hours and the meeting statement will not match. Strictly speaking, these courses meet for 0 lecture and 0 laboratory hours. However, the Coordinating Board's database cannot accept these zeroes. So we report a number of lecture hours that equals the number of semester credit hours.

    Example   History 377 requires that the student make arrangements with the instructor for weekly meeting times, sometimes for one hour a week, sometimes for three. Here, make contact hours 3 lecture, and the meeting statement
    Individual instruction.

    Example   In History 479H, an honors tutorial course, students conduct independent research and meet occasionally with a faculty member. For this, make contact hours 4 lecture, and the meeting statement
    Individual instruction.

As with other course attributes, follow our style, and don't use abbreviations.

Common meeting statements

  • Three lecture hours a week for one semester, with additional hours to be arranged.

  • Three lecture hours a week for one semester. Additional hours may be required for some topics; these topics are identified in the Course Schedule.

  • Three lecture hours a week for one semester, or as required by the topic.

  • For each semester hour of credit earned, one lecture hour a week for one semester.

  • For 329, two lecture hours and one and one-half laboratory hours a week for one semester; for 429, four lecture hours a week for one semester.

14  Degree plan statement   Degree plan statements limit or explain the applicability of a course toward a degree or a degree requirement.

To change the degree plan statement for a course, type the entire proposed statement in box 14.

Common degree plan statements

  • May be repeated for credit.

  • May be repeated for credit when the topics vary.

  • Offered on the pass/fail basis only.

  • Some sections are offered on the credit/no credit basis only; these are identified in the Course Schedule.

  • Course X and Course Y may not both be counted.

  • Only one of the following may be counted: Course X, Course Y, Course Z.

  • May not be counted by students with credit for Mathematics 301.

Many courses contain more than one statement. The most common mistake made when changing a degree plan statement is failing to incorporate all of the statements. Don't forget to type in all the statements, as described in Before you start.

15  Prerequisite   The prerequisite includes any requirements a student must meet to enroll in the course, including completion of other courses and fulfillment of department, college, or University requirements.

To change the prerequisite, enter the complete proposed prerequisite, not just the part that you are changing. As always, consult NRCRIN before making any changes.

Note   The prerequisite of a graduate course must include graduate standing.

Note   Punctuation is particularly important in prerequisites. Use commas to separate items in a series, and use semicolons to separate two or more series.

Common prerequisites

  • Psychology 301 and six semester hours of upper-division coursework in psychology.

  • Mathematics 301 and consent of instructor.

  • Mathematics 301 or the equivalent.

  • Graduate standing, Psychology 397, and consent of the graduate adviser.

  • Graduate standing, and Psychology 397 or consent of the graduate adviser.

  • For English majors, English 310 and 311; for others, consent of instructor.

  • Consent of instructor received prior to registering.
    Consent of instructor received prior to registration.  

  • Upper-division standing, and the following coursework, with a grade of at least C in each course: Radio-Television-Film 305, 309, and six additional semester hours of lower-division coursework in radio-television-film.

  • Varies with the topic and is given in the Course Schedule.

Filling out the form | the end

16  Justification   The justification is one of the most important items on the form; it explains why the changes are being requested. The justification is considered by the administrators whose approval is required, and is, in some cases, submitted to the Coordinating Board.

We also use this information to help us understand the changes you have requested. If the justification helps us understand what you were trying to do, we may be able to avoid contacting you and delaying the processing of the change.

Examples of clear justifications

  • To add courses to the prerequisite
    Students' grades in this course are consistently lower than in similar courses in our department. The faculty has determined that students need more preparation.

  • To add to Mathematics 340 the degree statement May not be counted by students with credit for Mathematics 316
    Mathematics 340 covers the same material as Mathematics 316, but in greater depth. Students benefit from taking both courses only if they take 316 first.

  • To add a new course
    To support the newly approved degree program in nanopsychology.

  • To drop an old course and add a new course
    The department Curriculum Committee has decided that this subject matter should be offered as an upper-division course, after students have taken introductory coursework in the major.

  • To change the subject-matter description
    To include new subject matter recommended for all graduates by our accrediting agency.

Examples to avoid

  • To update course description.  
  • Request of instructor.  
  • To update prerequisite.  

17 to 20   Final boxes   These boxes must be completed when you add a new course. This information is used by the administrators who are asked to sign the form. We often find this information useful as well.

Box 17 is discussed in What to ask when adding or dropping courses. Fill in this box with the course that is being replaced by the course you are adding.

Box 18 must also be completed when you add a new course. Enter the degrees toward which the course will apply.

In boxes 19 and 20, enter your best informed guess as to enrollment. The administrators who are asked to sign the form, and sometimes the Coordinating Board, will use these figures.

21  Approvals   Section 21 contains room for all of the signatures required for approval of your change. You must make sure that the form has all the appropriate signatures (except the president's) before it reaches us. Forms lacking signatures will be returned to you.

Note   Forms for graduate courses require the signature of a representative of the dean of graduate studies. The Office of Graduate Studies will forward the signed forms to us.

Note   If the request is for a course in a new area of study, send the form to us only after the college dean (and graduate dean, if necessary) has signed it. We will send the form to the provost for approval on the president's behalf.

After you send in the form

If we have questions regarding the form, we will call you. Until all questions are answered, the form remains pending and its changes are not entered into NRCRIN. Pending forms may delay processing of other forms.

Let's say you submit a form to add a new course, Physics 309, and more forms adding Physics 309 to the prerequisites of other courses along with other changes to them. Official Publications has several questions about Physics 309. Until those are answered, Physics 309 will not be added, and the prerequisite and other changes to other courses will not be made.

Eventually your requested changes will be reflected in NRCRIN. If you are anxious about a certain change, you can always call Official Publications to check on its status. Remember, however, that if you submit a form by November 1, you cannot reasonably expect it to be processed by November 5. We process about a thousand changes every fall, so you should probably wait at least three or four weeks before calling Official Publications to check on a change.

Sometime during the late spring or early summer, Official Publications will return your edited forms. The department contact will receive the yellow copies; your dean’s office will receive the pink copies. You should review these when you receive them, report any concerns to Official Publications, and file the forms with your other course inventory information.

How to contact Official Publications
voice (512) 475-7607 fax 475-7515
on campus mailcode M5503
Main Bldg rm 1
off campus The University of Texas at Austin
Official Publications
Office of the Registrar
1 University Station M5503
Austin TX 78712-0633


    Office of the Registrar     University of Texas at Austin copyright 2005
    Official Publications Thu 21 Apr 2005