The Administrative Systems Committee was led by the existing Business Services Committee (BSC).
Under the established Information Technology (IT) Governance structure, the Business Services Committee was charged with preparing an Administrative Systems Master Plan (ASMP). The ASMP report was finalized and approved in March of 2012. Following the report finalization, the BSC began work on the initiatives outlined in the plan for replacement of the Enterprise Resource Planning (ERP).
Beginning in February of 2013, functional area focus groups were formed and met through April 2013 to define the administrative system requirements for the ERP. The University issued a request for proposal (RFP) for the ERP in May 2013, which included more than 4,500 functional requirements. The RFP responses were scored by 60 campus functional and technical experts and a senior level evaluation team scored the overall RFP.
On September 16, 2013, the University notified Workday, a leading provider of enterprise cloud applications, that it had been selected to provide the cloud-based ERP solution. On December 12, the University of Texas Board of Regents approved the contract with Workday.
On March 4, 2014, the University notified International Business Machines Corporation (IBM), a global technology and innovation company, that it had been selected to provide integration service expertise to the University as it relates to the implementation of Workday. On July 10, the University of Texas Board of Regents approved the contract with IBM.
Further information on the Administrative System Modernization Program (ASMP 2.0) can be found here.