ERP Announcement

Dear Campus Colleagues,

 

On Thursday, December 12, the U. T. System Board of Regents approved a contract with Workday, a leading provider of enterprise cloud applications, to provide the cloud-based enterprise resource planning (ERP) solution for UT Austin. Workday will replace the current administrative system (DEFINE) which had reached its end of life.

 

With a cloud-based system from Workday, UT Austin will be able to improve workflow, reduce training costs, and lower system support costs. The new ERP will also enable the implementation of shared services.

 

In May 2013, the university issued a Request for Proposal (RFP), which included more than 4,500 functional requirements. The RFP responses were scored by 60 campus functional and technical experts and a senior level evaluation team scored the overall RFP. Of the two RFP responses the university received, the Workday cloud-based solution received the highest overall score.

 

Workday was selected by UT Austin in September 2013. This announcement ends a process that began in March 2012 when the Administrative System Master Plan to replace the legacy mainframe administrative system was approved by the university.

 

The approved contract will also provide the opportunity for other U. T. System institutions to participate in the contract at a later date should they so choose.

 

This decision is the realization of years of hard work and I applaud and sincerely thank all of you that played a part in making it possible. The future is bright for UT Austin. Thank you for your continued support.

 

 

Kevin Hegarty

Vice President and Chief Financial Officer

 

Dear Campus Colleagues,

On Monday, September 16, the university notified Workday, a leading provider of enterprise cloud applications, that it had been selected to provide the cloud-based enterprise resource planning (ERP) solution for UT Austin. The ERP system handles university human resources, payroll, and finance and procurement.

This move to a new ERP solution is necessary for two reasons. First, as reported in the Administrative Systems Master Plan (ASMP), our current system has reached the end of its life and needs to be replaced. Second, a new ERP system is necessary to support the implementation and maximize the benefits of the forthcoming Shared Services organization.

The university issued a Request for Proposal (RFP) in May 2013, which included more than 4,500 functional requirements. The RFP responses were scored by 60 campus functional and technical experts and a senior level evaluation team scored the overall RFP.

Of the two RFP responses the university received, the Workday cloud-based solution received the highest overall score. An agreement with Workday is subject to satisfactory negotiation of a contract, including pricing, and final approval by the Board of Regents.

Thank you in advance for your cooperation as we move forward with this important project.

Kevin Hegarty

Vice President and Chief Financial Officer