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Travel Airfare Exception Request

Following an extensive review of travel procurement and reimbursement practices, UT System and representatives from all member institutions have decided to adopt a new travel management strategy. See FAQs.

Effective May 20, 2013, all business related air travel must be arranged through Anthony Travel, Corporate Travel Planners, or the Concur UT Austin online reservation tool unless an exception applies.

Who needs to follow this policy?

Who is not required to follow this policy?

Allowable Exceptions and How to Request:

Traveler obtains a lower cost airfare from an alternate provider compared to that offered by the university travel agencies or found on Concur for the same itinerary.

Exclude any travel agency or Concur fees from savings calculations.

Independently priced lower cost airfare is not eligible for exception if it can be matched by either Anthony Travel or Corporate Travel Planners but is not available in Concur.

Emergency situations

Travel costs are borne by an entity external to UT Austin

The Office of Accounting will return any reimbursement document requiring an exception to the department if an exception approval email is not included with the reimbursement request.