Flights
View State of Texas Contract Airfares
Booking Flights
You can book airplane flights any of the following ways:
- Book simple domestic flights online through QuickTrip
- Submit a reservation request form to one of the university’s contracted travel agencies
- Contact one of the university’s contracted travel agencies
Airfares
The state and UT System have contracts with certain airlines that give travelers reduced fees, discounts and refunds. The following information explains the difference between buying state-contract airfares and non-state-contract airfares.
Economy vs. First/Business-Class
The standard rule is that all airfare purchases must be economy class, but there are a few exceptions. For information about these exceptions, see
State Contract Airfares
- View State of Texas contract airfares and rules on the Texas Comptroller’s Web site.
- Available through QuickTrip and the university’s contracted travel agencies
- Fully refundable
- Changes allowed after ticketing with no airline change fee
- Most contracted flights are currently offered on either American Airlines or Jet Blue
- These fares are not available to the public and are not for personal use
Airline Published Airfares
- Available to the general public
- Each airline sets its own rules for refundable and non-refundable tickets (i.e., ticketing deadlines, change fees, how unused funds can be reused, etc.)
- The majority of airlines do not allow the transfer of unused funds to another traveler — this makes it very risky to purchase non-refundable airline airfares for prospective employees and official visitors
- Many airfares require reservations to be ticketed within 24 hours
Internet Airfares
- Available only through Internet travel Web sites
- The university’s contracted travel agencies cannot assist with problems
- Traveler must make purchase and seek reimbursement after the trip
- The Office of Accounting will only reimburse the cost of unused tickets if the cancellation is due to a business reason
