Designing with a Graphic Designer

You are not required to use the UT Design Center, but you must go through them if you hire a graphic designer (per university policy). Please review the entire process before it begins: initiate, submit, design, print, deliver.

Initiate

Meet with the Electronic Publishing Specialist, Julia Ferguson, to talk about what you have in mind. All you need is an idea of what you would like to accomplish, but bring along any other ideas you’ve been thinking about, too.

1. The Electronic Publishing Specialist writes the creative brief.
2. You review our Purchasing Policies and act accordingly

Submit

1. The Electronic Publishing Specialist submits your job to the design center Project Manager, who sends back a work order with a design estimate. Design estimate does not include printing costs.
2. We send you the work order
3. The person in your area with signature authority approves the estimate by signing the work order and returning the original to the Electronic Publishing Specialist. Design work is billed by the hour.
4. The design center sends a schedule with deadlines for you and for the designer. Deviating from the schedule will most likely delay the final delivery date.

Design

Work begins according to schedule.

1. The Electronic Publishing Specialist sends the designer final text and any photos we’d like to use. Changes to text after the designer has started her work will most likely cost extra and delay the process.
2. Our designer sends initial and successive designs to the Electronic Publishing Specialist
3. The Electronic Publishing Specialist gets feedback on designs from you, either in meetings or through email

This process continues until you are happy with the design, or until there are no more revisions provided for on the schedule, whichever comes first. If you are not happy with the design after we have gone through the revision process, talk to the Electronic Publishing Specialist.

Print

1. The designer solicits a printing estimate from a vendor and passes it on to the Electronic Publishing Specialist, who passes it on to you.
2. You review purchasing policies and follow the instructions
3. After purchasing policies are followed, you ask the UGS business office to create a purchase order
4. The UGS business office sends an approved (signed) purchase order to the Electronic Publishing Specialist, who forwards it to the designer, who initiates the printing process. Without an approved purchase order, the printing cannot begin.

Deliver

Let the Electronic Publishing Specialist know whether the printed materials are delivered by the delivery date specified on the schedule. If they do not arrive on schedule, contact her; if they do arrive, please send her two copies of the material. We love to put out brochures in the Dean’s Office, so if you have spares, we’ll take a few of those, too.