Human Resources

These forms and links are used most frequently. Please ask the UGS business affairs office if the form you are looking for is not listed.

• I-9/Employment Eligibility Verification
• Leave of Absence application form
• Questions about state compensatory time? Look no further
• Telecommuting: its ins and outs
• Verification of employment

Hiring Faculty

Approval to Recruit: Obtaining and Identifying Funds

Before formal recruiting begins for any position, each position must be approved by the dean and submitted to the UGS Business office for processing. Approval to hire and fund temporary faculty must be done in the late spring in conjunction with the budgeting process for the upcoming fiscal year. This policy covers appointments funded by the UGS budget and by grants.

Recruiting Temporary Faculty

A formal recruitment process is not required for temporary faculty positions. Instead, we must have an ongoing general ad posted on the UT Austin Faculty Recruitment Website for non-tenured positions.

Deadlines

Deadlines for faculty appointment positions are:
Fall: July 31
Spring: November 30
Summer: April 30

Time sheets

• Hourly time sheet
• Weekly time sheet
• Work study

Work-study students

Hiring work-study students benefits the students and your department. However, the guidelines for hiring, scheduling, and paying work-study students are different than UT Austin’s staff policies, so please review them before initiating hiring.

GAs, GRAs, and TAs

Please visit the Graduate Studies employment page for information about your appointment, paycheck, insurance, or any other questions.

The TA and GA/GRA evaluation forms are now available as PDFs (this link is restricted to UGS staff).