Applicant will be working with the University Unions Director of Alumni Relations and Development to catalog, organize and digitize the University Unions Archive Collection. Job duties include:
• Assess the collection and make recommendations on how to proceed with how to organize, arrange and catalog the collection
• Process, arrange, and catalog the collection materials
• Create a digital collection of materials if deemed appropriate
• Plan, schedule, implement and document standards, policies and best practices related to the collection and digital collection
• Generate ideas for maintenance of the collection
• Create finding aids for the collection
Building Hours: Texas Union | Student Activity Center
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Archive Intern UUDirectors Office15/week, variableAugust 1, 2013$15.00
Experience and knowledge of the archival process
UT or other graduate student registered for at least 6 credit hours for Fall 2013 semester.
In addition to application please submit a resume, cover letter and references.
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Event and Image Strategist (Hogg)VariousAugust 18, 2013$10.00/hour
Event and Image Strategists are responsible working with the Manager of Hogg Auditorium and fellow student staff to ensure the successful operation of Hogg Memorial Auditorium as a student-centric performance space for events planned and produced by registered student organizations; strategically promote the mission and purpose of Hogg Memorial Auditorium; and assist with executing the University Unions social media engagement strategy.
• Provide on-site assistance at Hogg Memorial Auditorium during events including assisting with line management coordination, overseeing equipment load-ins, admissions, access to the facility, general ushering duties, safety and security throughout the event, including responding appropriately to any emergencies that may arise during the course of an event. Assist with general set up of furniture provided by the facility (tables, chairs, podiums, stanchions)
• Participate in event meetings with Manager of Hogg Auditorium to ensure all details and needs of the event are captured for its successful execution. As needed, facilitate communication between event sponsors and Hogg Memorial Auditorium via e-mail, in person, or phone.
• On a rotation basis, serve as the team lead for the Event and Image Strategists ensuring the successful team coordination of responsibilities on event days.
• Represent Hogg Auditorium during outreach events including but not limited to tabling and presentations to student organizations.
• Execute the social media efforts of all University Unions facilities: Student Activity Center, Texas Union, Hogg Auditorium, and Student Services Building. Create and publish content to maintain social media streams with relevant and engaging content on a daily basis. These social media streams include but will not be limited to Facebook, Twitter, and Instagram.
• Writing and publishing content for other online avenues including blogs and image galleries.
• Take photographs from events at University Unions facilities and creating live social media feeds from events hosted in such spaces.
• Evaluating analytics on engagement on social media, creating monthly reports based on this data.
• Creating creative and innovative visual content (including graphics and short videos) that supports our social media strategy.
• Other duties as assigned that support the efforts of the University Unions.• Photography experience and/or graphic design skills
• Knowledge in design programs such as Adobe Creative Suite products
• Experience utilizing social media dashboard applicationsIf you have any supporting materials to your application that you think emphasize your relevant experiences for this position – this may include samples of social media management experience, samples of photography work or graphic design, or a writing sample – please submit it along with your application or e-mail these documents to clopez@universityunions.utexas.edu Please make sure to submit your application in person to one of the drop off locations.
• Availability to work on weekends and evenings and daytime hours Monday-Friday.
• Successful candidates for this position must commit to the Event and Image Strategist position as their primary job during the academic semester they have been hired for.
• Candidates for this position must be flexible, adapt easily to change, be well-organized, be self-motivated, be innovative, engaging, have an ability to perform tasks with little to no supervision, take initiative, learn quickly, and have strong problem solving and time management skills.
• This position involves extensive teamwork, therefore, candidates should be team-oriented, spirited, and have an ability to lead and collaborate with others successfully.
• As communications is one of the primary responsibilities for this position, exemplary communication skills in all forms are required.
• Demonstrate experience utilizing a variety of social media platforms, most importantly Facebook and Twitter.
• Excellent writing, grammar, and proofreading skills.
• Strong customer service orientation.
• Some experience planning, producing, or supporting events.
• Some heavy lifting and physical labor may be required. Candidates must be able to lift over 24 lbs.• Be a current student at The University of Texas at Austin or other college/university and be registered for at least six (6) credit hours.
• In addition to the application packet, please submit a resume with all co-curricular involvement and work experience.
• Be available to attend the mandatory all-University Unions student staff training on August 18-20, 2013 -
Loading Dock (SAC)Loading DockVariousJune 2013$9.00/hour
Position Overview
Loading Dock Assistants at the Student Activity Center serve as a first contact for clients and customers accessing the loading dock area of the Student Activity Center. Loading Dock Assistants play a critical role in ensuring that the SAC’s recycling efforts in connection with LEED standards are correctly maintained as well as maintaining safety in the SAC surrounding areas. Loading Dock Assistants ensure successful coordination of deliveries for food services in the building, loading and unloading for events, as well as parking. Further, they support professional staff with many of the beautification efforts in indoor and outdoor spaces.Duties and Responsibilities of the Student Ambassadors
- Monitor and maintain SAC recycling efforts by, including but not limited to monitoring transport and pick up of recycling and maintaining kitchen area from being cluttered
- Maintain cleanliness of the SAC outdoor space and outdoor furniture – this may include using a leaf blower, power washer, and/or garden hose.
- Ensuring the safety of the loading dock area by guiding in large trucks onto the loading dock and ensure pedestrians are safe, escorting delivery staff to their destination in the SAC, assisting with loading and unloading.
- Oversee loading dock deliveries ensuring they arrive as scheduled by maintaining the deliveries log and staying up to date on delivery changes.
- Ensure SAC guidelines are followed by visitors and vehicles
- Assist catering services and events in the building in delivering and removing items from event spaces in a timely manner
- Enforcing parking guidelines on SAC property including bicycle parking, ensuring they are parked in the designated bicycle parking area; fire lane parking; and golf cart parking
- Monitor access to the loading dock elevator and basement area
- Monitor security cameras for activity in the aforementioned areas and take the appropriate action when unusual activity occurs
- Some heavy lifting may be required
- Assist with building evacuations and emergency procedures.
- Assist all full-time SAC staff in various duties and projects.
- Maintain thorough knowledge of SAC building policies and procedures.- Ability to work effectively with others and follow oral and written instructions
- Effective and positive communication skills
- Candidates must be punctual, responsible, organized, team players, collaborative, and problem solvers.• Be a current student at The University of Texas at Austin or other college/university and be registered for at least six (6) credit hours.
• In addition to the application packet, please submit a resume with all co-curricular involvement and work experience.
• Be available to attend the mandatory all-University Unions student staff training on August 18-20, 2013
• Must have availability to work weekends, as determined in advance by the supervisor. -
Event Host (SAC)Reservations EventsVariousAugust 18, 2013$ 9.00/hour
Position Overview
The Reservations Office Event Host’s primary responsibility is to assist in coordinating and ensuring the successful execution of events in the Student Activity Center (SAC). This individual will be integral in communicating with the event sponsors throughout all stages of the event planning process. Candidates for this position should possess excellent communication skills, strong attention to detail and a passion for exceptional customer service. They will need to adapt well to change and maintain their composure as challenges arise. They should be capable of handling a wide range of personalities and be able to manage conflict while remaining professional. Additionally, Event Hosts promote the SAC and its services and opportunities to the campus community. As such, this individual must be upbeat, approachable, and enjoy interacting with various types of populations.
Duties and Responsibilities of the Event Hosts
• Assist in planning and programming events held in the Student Activity Center
• Provide building and event space tours to potential clients (student organizations and University departments) and be well versed in the amenities and services offered by the SAC.
• Provide support to clients as they schedule reservations through the University Unions Online Reservations System and answer questions as they arise.
• Communicate with event organizers and outside vendors to assist in coordinating their events.
• Perform administrative tasks as requested.
• Support on-site events by checking in with clients and monitoring room counts.
• Communicate event needs with other SAC departments including housekeeping, audio/visual, building safety and security, and maintenance.
• Monitor and maintain attendance counts during events.
• Work on special projects to enhance the operations of the Reservations Office.
• Assist in other areas of the SAC when called upon by other departments.
• Maintain thorough knowledge of The University of Texas Institutional Rules and SAC Building Policies and Procedures.
• Use a variety of software packages, including word processing, spreadsheets, presentations, and scheduling software (Events Management System –EMS-).• Availability to work on alternate weekends, to be scheduled in advance by the supervisor.
• Excellent communication skills, strong attention to detail, and a passion for exceptional customer service.
• Ability to adapt to change and maintain composure as challenges arise.
• Ability to manage conflict while remaining professional.
• Be upbeat, approachable, and engaging.• Be a current student at The University of Texas at Austin or other college/university and be registered for at least six (6) credit hours.
• In addition to the application packet, please submit a resume with all co-curricular involvement and work experience.
• Be available to attend the mandatory all-University Unions student staff training on August 18-20, 2013
• Must have availability to work weekends, as determined in advance by the supervisor.
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