The University Unions understands that planning outdoor events necessitates the need for locating and reserving a viable rain site in the event of inclement weather. As an organization, we strive to work with organizations to provide such space and recognize that, often, rain sites require Ballroom space. We have found through the years that often the reserved rain site ends up unnecessary and a highly sought-after large capacity rooms goes unutilized.
Texas Union: Student Activity Center (SAC):
Should a group request a large capacity room to act as a rain site, a pre-event meeting with University Unions full time staff would establish an understanding of the associated event planning and the stepped-down rain site rate with variable options:
Option one would be as follows:
|Rain Site||Cancellation Request||Rate|
|Union & SAC Ballrooms||Sent less than 14 days
Sent less than 30 days
For groups not wishing to incur any rain site charges, option two is available and would be based on Ballroom availability less than fourteen days in advance of the rain site event date. If this were confirmed, cancellation fees could be waived. The University Unions would require, however, at least one days’ notice if the room were not to be utilized, without which a $100 charge would be due, associated with the labor costs incurred in room set up efforts.