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Edmund T. Gordon, Chair 2109 San Jacinto Blvd , Mailcode E3400, Austin, TX 78712 • 512-471-4362

AFRICAN AND AFRICAN DIASPORA STUDIES

FACULTY HANDBOOK

 

2013 - 2014

Faculty Guidelines

Organization Chart and Roles

Promotion and Tenure Timeline

Checklist

Executive Committee Meetings

Faculty Meetings


Course Scheduling

Overview

I.   Faculty Course Load Through COLA

II.  EC Rules & Course Balances in AADS

III. Course Scheduling Process

IV.  What Courses Can I Teach?

V.   Graduate Course Information

  • AADS Grad Required Courses
  • AADS Grad Areas

VI.  Undergraduate Course Information

  • AADS Undergrad Required Courses
  • AADS Undergrad Areas

VII. When Can I Teach?

VIII.Where Can I Teach?

IX.  AADS Course Request Forms

X.   Definitions

XI.  Undergraduate Information

  • General Questions
  • Grade Disputes & Plagiarism
  • AFR Major Recruitment
  • Counseling and Mental Health Center (CMHC)

Graduate Program 

I.   Overview 

  • Graduate Studies Committee
  • Graduate Program Committee
  • Graduate Program Committee Chair duties and responsibilities
  • Graduate Advisor duties and responsibilities
  • Graduate Coordinator duties and responsibilities

II.  Faculty Roles in AADS Graduate Program

  • Graduate program teaching rotation
  • Graduate course development
  • Teaching Assistant policy and appointment procedures
  • Graduate Research Assistant policy and appointment procedures
  • Role as faculty advisor/mentor
  • Role as dissertation committee chair/member
  • Role in student recruitment
  • Role in student assessment

III. Admissions Procedures

  • Graduate Admissions Committee duties and responsibilities
  • Graduate Admissions Committee Chair duties and   responsibilities
  • Admissions criteria
  • UT Fellowship Nominations  

IV.  Coursework

  • AADS Core Courses
  • Recommended Texts – AADS Theory 1 and 2
  • Recommended Texts – AADS Methods 1
  • Degree plan without MA (5 Year Plan)
  • Degree plan with MA (3 Year Plan)
  • Grading Policies

V.   Departmental Advising

  • Role of AADS Advisor
  • Initial and Ongoing Advisement
  • Advising Checklist/Milestones
  • Annual Review of Student Progress

VI.  Master’s Report

  • Literature Review
  • Publishable Essay

VII. Qualifying Exam

  • Bibliographies and Syllabi with Lecture
  • Dissertation Proposal with Job Talk

VIII.Graduate Student Responsibilities

  • Foreign Language Requirement
  • Required program and conference attendance
  • Required professional development activities

IX.  Graduate Student Grievance Procedures


Finance Team          

I.   Contacts

II.  Guidelines for Budget Funds

III. Allocated Research Awards

IV.  Processing

V.   Funding Requests

VI.  Purchasing Guidelines and Services

  • Allowable Purchases
  • Purchasing Procedures
  • Services Performed by Individuals

VII. HR Position Procedures and Policies

VIII.Travel

  • Faculty/staff business travel authorizations
  • Visitor/Business Travel Authorizations
  • Airfare/Rental Car Direct Billing
  • Faculty, Staff, and Student Travel Reimbursements
  • Visitor Travel reimbursement

Guest/Official Visitors Form

Faculty/Staff RTA Form

Entertainment Expense Form


Grants 

I.   AADS Grants & Contracts Specialist Support

II.  AADS Faculty Grant-Seeking Incentive

III. Who is eligible to apply for grants at UT/ (PI)          

IV.  Grant Application Cycle

  • Phase 1: Finding funding
  • Phase 2:Proposal Development
  • Submitting to Office of Sponsored Projects
  • Limited submission grant application
  • Submission through UT foundation
  • Phase 3: Project start up
  • Phase 4: Award management
  • Phase 5: Award closeout

V.   Other UT Offices that Support Grant Seeking

  • COLA Office of Research and Graduate Studies
  • Office of Research Support (ORS)
  • Institutional Review Board (IRB)
  • Conflict of Interest (COI) and Financial Interest Disclosure (FID)

General Office Information

I.   New Employee Set Up

  • Office and Building keys
  • Getting Business Cards
  • Long Distance Codes
  • Voicemail to Outlook set up

II.  House Keeping and Instructions

  • Copy/Fax Machine
  • Mailing Letters and Packages
  • Trash Takeout
  • Game Day

III. Supply Ordering Procedure

IV.  Trouble Shooting 

  • Central IT/ CoLA IT
  • Fax Machine

V.   Important Numbers


Website Request Form

Website Request Form Guidelines


Black Studies Directory

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