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Event Support & Moving Services

How To

Requesting event support

To request services or rental items for your event, you have several options:

  1. Complete a WORQS web request
  2. Complete an online Event Planning Request form
  3. Complete a Service Request Form SR10.

Requesting move support

To request services for your move, you have several options:

  1. Complete a WORQS web request
  2. Complete an online Move Planning Request form (in progress)
  3. Complete a Service Request Form SR10.

How to request assistance

To request assistance with planning your event or move, contact the Facilities Service Center at 512-471-2020 or email fs-events@austin.utexas.edu. You may also check the status of your request on WORQS by reading the "Requestor Profile" page.

Submit your request as early as possible in your planning process because our services are available on a first-come-first-serve basis, and rental item quantities are limited. Be as specific as possible about the details of your event and event-support needs.

Planning an event on campus? Is your office moving? Facilities Services will work with you to coordinate the set up and break down of the event. We can also move your furniture and boxes, or arrange for the delivery and pickup of various pieces of equipment (tables, chairs, etc).

Event Services

Following are lists of the services and rental items available for your special event on a first-come-first-serve basis.

  • Cleaning
  • Carpentry services
  • Electrical services
  • Set up and take down of rented items
  • Refuse collection

Event Rental Items

  • Tables (6' & 8' rectangular, 60" & 72" round, and tall round cocktail)
  • Chairs (plastic, padded, & presidential)
  • Staging/risers
  • Privacy screens
  • Stanchions/ropes (6 ft)
  • Easels
  • Lecturns/podiums
  • UT seals for podiums
  • U.S./Texas flag sets
  • Coat racks
  • Water pitchers/glasses
  • Trash/recyle cans (various sizes)
  • Plants
  • Table cloths/skirts

Moving Services

We provide a variety of moving services, ranging from moving furniture around in one office to transporting equipment across campus. We offer the following moving services:

  • Moving office furniture or equipment between rooms in the same building
  • Transporting office furniture or equipment between buildings on campus

NOTE: When requesting a move, please be as specific as possible. State the exact type and quantity of items being moved.

Examples:

  • Correct: 23 banker boxes, 2 desks, 7 (full) filing cabinets, 4 chairs
  • Incorrect: Couple of boxes, some desks and stuff

Moving Rental Items

We offer the following rental items for your move on a first-come, first-serve basis:

  • Bookmovers
  • Trash/recyle cans (various sizes)

Other Information

Customers are required to submit requests to Event & Moving Services with a minimum of 48 hours' notice. Requests received with less than 48 hours' notice will still be reviewed and scheduled if possible, but customers will be required to pay a $50 surcharge.

Event & Moving Services offers limited use of equipment to student organizations. Up to three 6-foot or 8-foot tables and 25 plastic folding chairs are available to student organizations free of charge (student pickup only; no delivery available). Student organizations should coordinate their requests through the Office of the Dean of Students.

 

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