Human Resources

May 2009 > HR Forum > HR Pro > HRS Home

HR Forum - May, 2009

Also available as a downloadable PDF file: Presentation [PDF: 884 KB; 35 pages]

New Safety Video — Terry McMahan, Assistant Chief of Police, University Police Department

Video will be available on the Web soon.

Relocation Program — Kirsha Del Pino, Interim Assistant Director, Staffing & Career Managment Services, Human Resources

Through a partnership with Global Mobility Solutions, Human Resources offers relocation assistance to prospective employees and new hires. These tools include:

  • A dedicated relocation coach;
  • Candidate needs assessment;
  • Homeowner support; financial services;
  • Pre-move; and
  • Van line services.

Step-by-Step Process

  1. Department completes the Relocation Request Form. For questions about the relocation program, departments may contact their SCMS Representative in HRS-Staffing and Career Management Services.
  2. GMS Relocation Coach (GMS-RC) calls relocating employee to perform needs assessment and reviews the process.
  3. GMS-RC refers relocating employee to service provider based on their specific needs, i.e., real estate, van lines, rental assistance, or mortgage.
  4. Service Providers will make contact and provide appropriate information.
  5. Broker/sales professional arranges home finding trip and area tours for either rental or purchase.
  6. GMS-RC follows up to ensure seamless move in.

Position Management Concepts- Kirsha Del Pino, Interim Assistant Director, Staffing & Career Managment Services, Human Resources

Position — A position is a box on your organization chart. People may come or go, but the Position stays the same. It may be filled or it may remain vacant for a while.

  • Unit
  • Job code, Job title
  • Position title
  • Supervisor
  • Purpose and functions
  • Qualifications
  • Hours per week
  • Work schedule
  • Required Training

Position Management — Position Life Cycle


  • If you have a Position that you do not need right now but may need again in the future, you do not have to End it. 
  • You can make it Inactive.
  • You may reactivate a position at any time.
  • Inactive positions will not encumber funds in Phase II.
  • To make a position Inactive in HRMS, choose to Modify the position.
  • Select Position Status:  Inactive
  • Set the effective date and, if you know it, the “until” date.
  • Save and route for approval:  go to the Document Review tab to route forward.

HRSC Employee Records - Robin Jarman, Human Resource Manager, Human Resource Service Center

Appointments and Timekeeping

  • Departments distributed between
    • Jason Clark - 475-8043
    • Pam Clements - 475-8058
  • General Appointments Number – 475-8383
  • E-mail:
  • HR Web site: Find Your HR Representatives
  • 5/01 Commands open
  • 6/10 Deadline for ARM documents
  • 6/17 Deadline for individual documents
  • 6/30 Commands close

Employee Information Compliance

  • Summer 2008
    • Records Team mails forms to employees
    • Employee details added to HR Contact report
  • October 2008
    • Notice goes directly to employee


Employee Information Status

Annual Enrollment — Vilma Santos, Interim Human Resource Manager, Human Resource Service Center, Human Resources


  • Medical premium and plan design changes
    • May or may not involve changes to the prescription program
  • Disability plans - new administrator is Ft. Dearborn Life as of 9/1/2009
    • Decrease in premiums
    • NO EOI needed – guaranteed coverage
  • CNA – Long Term Care
    • Employees currently enrolled can “buy up” to the next benefit level without EOI
    • Dependents still have to do EOI
  • Superior Vision
    • Decrease in premiums for all coverage levels
    • New CL fitting benefit - $35 co-pay
  • Custom Health Risk Assessment and New Living Well Health Manager
    • Services will be provided by WebMD effective 9/1/09
    • Personalized health program that gives you and your family free and easy access to information you need to make smart choices about your health
  • Must re-elect UT Flex accounts every year
    • Must also re-elect medical Flex card every year
  • Make selections early in July!
  • Confirmation e-mails are sent the day after a successful change is made – review carefully!
  • Confirmation e-mail is not sent if no changes are made
    • You can always review the Benefits Summary page in UT TOUCH


  • Monthly UT System OEB newsletter; first Wednesday of each month
  • HR postcard mailed to everyone in June
  • Your UT Benefits Enrollment Options notice sent July 1 by e-mail
  • Annual Enrollment Web site available by July 1

Educational Opportunities

  • Benefit Fairs provide an opportunity to speak directly to insurance vendors and to attend presentations by each vendor
  • Wednesday, July 8, PRC, Commons Center
  • Thursday, July 9, Texas Union, Santa Rita
  • Additional educational opportunities will be available throughout July in NOA – look for dates on the postcard and the Annual Enrollment Web site
  • Insurance vendor presentations will also be available on the OEB Web site

Work/Life Service & EAP Upcoming Events - Christopher Solis, Office Manager, Work/Life Service & EAP

Workplace Rudeness & Incivility

Presenter: Rita Handrich, Ph.D., Psychologist
For HR Reps & Managers
Thursday, June 4, 2009
8:30 a.m. to Noon
North Office Building A
NOA 4.106A
Registration required

Lunch Box Series: Playful Parenting

Presenter: Kirsten Nottleson, Ph.D. Psychologist
Thursday, June 11, 2009
Noon to 1:00 p.m.
Texas Union, Sinclair Suite, UNB 3.128

Tools for Responding to Distress & Disruption in the Workplace

Presenter: Rita Handrich, Ph.D., Psychologist
For Managers & Supervisors
Wednesday, June 17, 2009
9:00 a.m. to Noon
North Office Building A, Training Room, NOA 4.106A
Registration required

Open Forum: Quiet/Lactation Rooms on Campus

Co-hosted by: Work/Life Service & EAP and Institutional Equity & Workforce Diversity
For Faculty, Staff & Students
Wednesday, May 13, 2009
Noon to 1 p.m.
Engineering Teaching Center II, ETC 7.146

HR Forum SharePoint Site - Cindy Posey, Communication Coordinator, Human Resources

  • Link to site
  • Requires you to sign in with your EID and password
  • Manual for the site is available online
  • Now available for posting discussion items, shared documents, links, etc.

Next HR Forum

  • Wednesday, June 10, 2009, 10 a.m.