Human Resources

September 2009 > HR Forum > HR Pro > HRS Home

HR Forum - September 9, 2009

Also available as a downloadable PDF file: Presentation [PDF: 920KB; 42 pages]

Faculty and Staff Contacts ProgramJoel Driver, Career Counselor

What is the Faculty and Staff Contacts Program?

  • Database of faculty and staff profiles

How does it work?

  • Students search the database and find someone working in their field or major of interest
  • Students contact faculty or staff member to request an information interview
  • Students meet up with faculty or staff member to talk and learn more about their career

What is the expectation?

  • Can be as much or as little as you want
  • The expectation is 15-30 minutes to do an interview with a student
  • One time event or potential mentoring opportunity

Why should staff join?

  • Many staff members on campus do not get contact with students
  • Students can learn so much from what you have to offer in experience
  • Who better for students to connect with in their field of interest than UT Austin professionals

Get Involved!

  • Fill out and submit the Staff Profile form (EID required).
  • By adding your profile to the database, you will let students know that you are willing to be a resource to them on their career journey.

Payroll Services—Leslie Saucedo, Director

Change in Review Process: Outside Employment & Telecommuting Agreements—Luther Johnson, Assistant Director, Employee & Management Services

not requiring HR review

  • Those previously approved by HR during the last fiscal year, and
  • Those with no substantial changes in the employee’s postion and duties at the university, such as a
    • Change in employer,
    • Change in employee status from part-time to full-time, or
    • Change in responsibilities involving face-to-face contact with customers and clients.

Outside employment & Telecommuting agreements

  • Still necessary for employees to receive supervisory approval for all new and continuing agreements
  • Supervisors should maintain a copy of their approval for future reference
  • HR review and approval required for all new Outside Employment or Telecommuting requests

HRSC Records—Robin Jarman, HR Manager, Human Resource Service Center

I-9 Form Revisions

  • New expiration 8/31/12
  • Revision date 8/7/09
  • Forms with revision date 2/2/09 are acceptable

Rev. 8/7/09

Exp. 8/31/12

Current version


Rev. 2/2/09

Exp. 6/30/09

Previous version


Rev. prior to 2/2/09


Out-dated version

Not accepted

A quick way to recognize the out-dated I-9 version is to look at the citizenship options in Section 1 of the form. The newer versions have four citizenship boxes, where the old version only had three.

E-Verify Training

  • For HR Contacts
  • TXCLASS PN20: I-9 and E-Verify Training
  • Location NOA 1.126 
    •   Mon-Sep 14, 2009  1–3 p.m.
    •   Wed-Sep 16, 2009  1–3 p.m.
    •   Mon-Sep 21, 2009  1–3 p.m.

Salary & Hiring Freeze Check-in—Kirsha Del Pino, Interim Assistant Director, Staffing & Career Management Services

Q & A

  • Hiring Freeze went into effect February 2009
  • Salary Freeze followed June 2009
  • Please contact your SCMS Representative if you have any questions or concerns or call 475-8027

HRMS Deployment Critical DatesKirsha Del Pino, Interim Assistant Director, Staffing & Career Management Services

Documents requiring UBC Review

  • Dean/VP offices will need to approve and route forward any transactions that contain an employee increase by Friday, October 2nd . These transactions include:
    • HRMS reclassifications
    • Recruiting summaries--with internal hire
    • Salary adjustment forms
  • SCMS will review, and if we support approval of the transaction, prepare a recommendation for the UBC by Friday, October 9th.
  • UBC review period will take place through Friday, October 16th.
  • SCMS will return any documents that could not be approved to departments by Tuesday, October 20th.

HRMS Phase Two Critical Dates

  • Tuesday, Oct. 20
    • Recruiting Summary and Reclassification documents need SCMS final approval by midnight
  • Wednesday, Oct 21
    • Appointments close at the end of the day
    • All appointment documents must be routed to HRS
  • Friday, Oct 23
    • HRMS closes at the end of the day
      • All documents will be returned to the document creator EXCEPT for Modify and Reclassify documents, which will be deleted
  • Monday, Nov 2
    • HRMS reopens
      • All previous HRMS functionality restore

Special Consideration OverviewKirsha Del Pino, Interim Assistant Director, Staffing & Career Management Services

Special Consideration Hiring

  • Supervisors make employees aware of the Special Consideration Program
  • Employee contacts SCMS and elects to participate in Special Consideration Program
  • When a special consideration participant applies for a job at UT, SCMS notifies hiring manager
  • Hiring managers give preference to the special consideration applicant in accordance with HOP 9.48
  • When hiring the special consideration applicant, justification of the hiring decision (in the JZ8) is established by this action

Benefits Updates—Vilma L. Santos, Interim HR Manager, Human Resource Service Center

Health/Prescription Plan Identification Cards

  • UT Select BCBS PPO cards
    • Reflect updated co-pays
    • Receive two cards if have dependents
    • Mailed out late August
  • UT Select Prescription Program (Medco) cards
    • Mailed out last weekend
    • Employees should get very soon if not already

New Academic Graduate Student Employee Orientations

On-Site Retirement Provider Appointments

  • Opportunity to discuss various investment options available for the Optional Retirement Program (ORP), and the voluntary retirement programs, UTSaver TSA and UTSaver DCP
  • Appointments available as of October 2009
  • E-mail will be sent to campus by 9/14/09
  • Updated schedules on the HR Web site by 9/14/09

Hearts of Texas—Corina Del Toro, Senior HR Representative, Employee & Management Services

Flyer for Kick-Off Event [PDF]

University of Texas Foundation—Debra Kress, Director, Employee & Management Services

University of Texas Foundation

  • Staff Emergency Fund
  • Student Emergency Fund
  • Friends of Orange Santa

State Compensatory Time—Debra Kress, Director, Employee & Management Services

State Compensatory Time

  • Earned when the total number of work hours recorded on the weekly timesheet plus the total number of hours for paid leave or paid holidays exceeds 40 hours in one workweek.
  • Earned after the time for the entire workweek is recorded.
  • Administrative and Professional (Code 1000) employees account for time on a weekly basis, according to prior arrangements made with their supervisor.
  • Classified employees account for time on a daily basis, according to a work-schedule previously agreed upon with their supervisor.

Work/Life & Employee Assistance Program—Jeff Stellmach, Senior Social Worker

Tools for Responding to Distress & Disruption in the WorkplaceWhen to Refer to EAP

Presenter: Rita Handrich, Ph.D., Psychologist
For Managers & Supervisors
Wednesday, September 22, 2009
8:30 a.m. to Noon
North Office Building A, Training Room, NOA 4.106A

Registration required
Contact: or 471-3366

Creating Solutions for Management Challenges

Co-Presenters: Susan Harnden, LCSW & Tracy Tarver, Dispute Resolution Officer
For Managers & Supervisors
Wednesdays 11:00 a.m. to 1:00 p.m.
September 16 - November 4

Registration required

Workplace Rudeness & Incivility

Presenter: Rita Handrich, Ph.D., Psychologist
For Managers, Supervisors, & HR Reps
Tuesday, October 20, 2009
8:30 a.m. to Noon
North Office Building A, Training Room, NOA 4.106A

Registration required
Contact: or 471-3366

Class Updates—Tom Rapp, Senior Staff Development Program Coordinator, Human Resources

Upcoming Classes: Texas Executive Education

  • Advocacy: Championing Ideas and Influencing Others, September 15th and 16th.
  • Leading High Performance Teams, September 17th and 18th.
  • Practical Negotiation Skills, September 24th and 25th.
  • Building Management: What Leaders Do to Manage Talent, October 15th and 16th.

To enroll and more information

Upcoming TXClasses

  • Conflict 101 for Employees, PN546, September 10th.
  • Grad Student Employee Insurance Orientation, PN200, September 11, 16, 18, 23, 29 etc.
  • Introduction to Define, DE232, September 15th.
  • Hiring Talent for a Diverse Work Environment, PN606, September 15th.
  • Creating Solutions for Management Challenges, PN010, September 16th.
  • Conflict 101 for Managers, PN545, September 24th.
  • Problem Solving Model for Managers, PN547, October 1st.
  • Travel Management, DE512, October 6th.
  • Request for Travel Authorizations (RTA document), DE513, October 7th.
  • Travel Vouchers, DE514, October 8th.
  • Insurance and Retirement – Spanish, PN300, October 13th.

To enroll and more information

Next HR Forum

  • Wednesday, October 14, 2009, 10 a.m.