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Student Employee Compensation

The rates for student academic titles are established each fiscal year by the Office of the Executive Vice President and Provost.  The rates for student non-academic titles are established each fiscal year by Human Resources, Staffing and Career Management Services.  The rates state a minimum and maximum amount that may be paid for each job title.

Although latitude is permitted within the approved range, beginning appointments should normally be made at the entry level, with the upper end of the rate range reserved for more experienced employees with demonstrated competence or special qualifications.  

The dean of each college/school will establish salary policy, within the salary range, for appointments of students in the units under his/her jurisdiction.

To view the tables showing basic pay rate information for student titles for the current year, please see the Student Compensation Web page. Information about eligibility and terms of employment for student non-academic titles is available on the Student Non-Academic Employment Web page.

Appointments

  • The department determines the title based on the nature and complexity of work.  It is the responsibility of the department to ensure that the student is eligible to be employed in the selected title.
  • The department determines the rate within a range based on the complexity of work and internal departmental equity.
  • For student non-academic titles, students must complete a Student /Non-Benefits Eligible Application [PDF]. You should use only the downloadable version available on the HR Web site.
    • The department should retain a copy.
    • The original should be routed to HRS-Records Department (mail code J5600). If a conviction is reported, please contact HRS-Recruiting and Staffing Services before hiring.
  • Students who hold student non-academic titles may work up to 40 hours per week subject to the federal child labor laws for workers younger than 18 and, if the student has a federal work-study award, subject to the university’s work-study policies.
  • International students may work no more than 20 hours per week during the spring and fall semester, but may work up to 40 hours per week during the summer and during semester and spring breaks.  Contact the International Office for more information.
  • A New Student Employee Checklist and other resources are available on the HR Student Employee Web page.

For more information on employing students, contact your department representative or the Student Employment Coordinator.