Accessibility Scanning and Assessments
The Information Technology Services (ITS) Applications - Web and Contract services organization provides accessibility consultation and accessibility scanning tools (e.g., WorldSpace, FireEyes) to assist Web publishers, developers, and Web Portfolio Managers in the remediation of Web accessibility issues and to deliver high-level reports of a site's accessibility compliance with the statutory requirements in the Texas Administrative Code 206.70 Accessibility Standards (TAC 206.70), which references the U.S. Section 508 standards.
- These reports are submitted on a bimonthly basis to the Electronic Information Resources (EIR) Accessibility Coordinator, who disseminates them to deans and vice presidents and thus uses them to monitor accessibility compliance across all areas of the University.
- In this role, the EIR Accessibility Coordinator will ensure that all Web applications and sites are accessible. Written requests for exceptions to accessibility policies under appropriate circumstances may be granted.
Website Accessibility Compliance Process:
- For University web sites that are protected and accessed only through the University EID login process:
- Site owners should run currently available accessibility tools (e.g., FireEyes, Wave, NVDA) during website development to check for U.S. Section 508 compliance.
- Site owners should contact the ITS Accessibility Administrator by sending a request to email@example.com to initiate one-time website scanning runs using the WorldSpace tool.
- Site owners will be required to make temporary arrangements to disable the current site authentication to allow a WorldSpace scan to execute.
- For University web sites that are public:
- Site owners should run currently available accessibility tools (e.g., FireEyes, Wave, NVDA) during website development to check for U.S Section 508 compliance.
- Site owners should contact the ITS Accessibility Administrator by sending a request to firstname.lastname@example.org to complete the set up to have the new site scanned on a monthly basis in WorldSpace.
- Once sites have been set up by the ITS Accessibility Administrator; the sites are scanned every month and, upon scan completion, site owners will receive an email with a link to the scan results and a web site score (0 to 100) with a goal of 90%.
- Site owners should study the scan results and contact the ITS Accessibility Administrator with questions to address noncompliance issues. Additional scans may be requested to improve compliance adherence and increase the web site score.
- WorldSpace scan results are sent to the EIR Accessibility Coordinator every other month for disbursement to deans and vice presidents.
The WorldSpace software is updated once or twice per year and scan rules are often enhanced, thus causing a change in the Accessibility score and, occasionally, a significant drop. WorldSpace software updates are normally scheduled after the scores have been sent to the deans and vice presidents by the EIR Accessibility Coordinator. This allows sufficient time to address any changes in the accessibility scores, due to the software update. Therefore, the website administrators should continue to allocate adequate time and resources to address Accessibility compliance issues.
Application Software Compliance Process:
- For University developed Applications:
- Software developers should run the currently available accessibility tools (e.g., FireEyes, Wave, NVDA) during application development to check for U.S. Section 508 compliance.
- Guidance and review from the ITS Accessibility Administrator is available by sending a request to email@example.com.
- For Externally Acquired or Purchased Applications:
- The EIR Accessibility Coordinator will request a VPAT (Voluntary Product Accessibility Template) review by ITS Accessibility Administrator. The VPAT is completed and provided by the application vendor.
- The EIR Accessibility Coordinator then uses a set of guidelines and criteria (product audience, scope of use, cost of software, etc…) to determine if accessibility testing on the application is needed. This testing and evaluation will be done by the ITS Accessibility Administrator.
- To request a WorldSpace scan for your University web sites, or an accessibility review for an University developed application, contact the ITS Accessibility Administrator by sending a request to firstname.lastname@example.org.
- Administrator to provide accessibility guidance, assessment, and conduct reviews.
- Enterprise-scanning with WorldSpace, an enterprise level accessibility scanning platform developed by Deque
Accessibility scanning and assessments are available at no cost to departments, faculty and staff.