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Quick Outlook Calendar Tips

This article provides quick tips for using your Outlook Calendar more efficiently.

  • Dragging and dropping events to a new date or time
    To change an event's time or date, you don't need to open the event. Instead, drag and drop the event to a different day in the calendar, either in your current calendar view or on the display in the left calendar pane.

  • Opening calendar in a new window
    To open the calendar in a different window, click View in the ribbon and then click Open in New Window.

  • Changing free/busy status of appointment
    To change the free/busy status of an appointment, you don't need to open the event. Instead, right-click the appointment in the calendar, select Show As, and then select the free/busy status you desire.

  • Displaying several days side-by-side in calendar
    In the left calendar pane, shift-click or drag over the dates that you want to view and they will appear in the right pane. You can also hold down the Ctrl key to select non-consecutive dates for display.

  • Copying an appointment in your calendar
    Hold down the Ctrl key and drag the appointment to a new date or time.

  • Creating appointments with emails

    • In the Mail view of Outlook, you can drag and drop an email from your inbox to a specific date in the calendar pane to the right. A new appointment window will appear, allowing you to configure the appointment settings and sending it to your email recipients.

    • You can also open up an existing email and select the Meeting icon at the top of the window.

For more tips, visit Microsoft Office's learning resources page.

Last updated August 9, 2012 @ 3:44 pm

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