Basic Public Purchasing
|Date(s):||May 22, 2012 - May 23, 2012
|Time:||Please arrive between 7:30 and 7:45 for check-in. This is a 2 day class. Class will start at 8 am and end at 5 pm on both days.|
|Credit Hours:||16 CEU|
Free Parking is available in the Thompson Conference Center parking lot on the corner of Dean Keaton St. and Red River St.
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This program is targeted towards individuals involved in purchasing/procurement activities such as purchasing agents, buyers and contract administrators.
This course provides a basic overview of the purchasing process covering topics in the areas of: Administration of Purchase Orders; Specification Development; Internal Controls; Liability of a Purchasing Director; Contract Management;Internal Customer Service; Cooperative Purchasing; Preferential Buying; and, Purchasing Ethics.
At the conclusion of the course, participants will be able to:
- Recognize the benefits and challenges of administration of purchase order systems;
- Identify the contract elements required for a valid contract;
- Utilize available resources to prepare a solicitation document that identifies the agency’s needs;
- Detect risks associated with each purchase and be able to prepare mitigating language within the document to protect the agency;
- Establish a procurement process within the solicitation document that is fair and transparent for suppliers;
- Examine the tenets of good internal controls that will not only provide for excellent audit trails, but also minimize opportunities for fraud;
- Identify fraud opportunities and learn steps to investigate suspected fraud;
- Identify the different authority levels and the significance of firmly established delegated authority;
- Recognize the impact of decision-making related to contract obligations;
- Identify which goods and services must be bid;
- Determine lowest responsive bid from a responsible bidder;
- Choose which purchasing method (competitive bidding, competitive sealed proposals, cooperative purchasing, etc.) will provide best value for the buyer;
- Establish responsibility for contract management;
- Evaluate contract manager and vendor performance;
- Coordinate contract changes and resolve disputes;
- Name seven ways to engender trust with Clients, Coworkers and Team Members;
- Explain the basics of Public Procurement Laws;
- Identify additional resources to navigate the public procurement waters;
- Employ the best practices in public procurement;
- Identify ways to improve your purchasing organization;
- Explain the NPI’s Achievement of Excellence in Procurement award and how to earn this award and receive the recognition you deserve;
- Recognize various, current purchasing issues and potential solutions as presented by the instructor and fellow participants;
- Determine when cooperative purchasing will result in best value for their entity;
- Identify specific commodities and services with cooperative potential;
- Select which purchasing cooperatives are most appropriate for specific commodities and services;
- Avoid compromising actions in vendor relations;
- Avoid conflict between personal interests and those of your employer; and,
- Handle confidential or proprietary information.