The Administrative Systems Committee will be led by the existing Business Services Committee (BSC).
Under the established Information Technology (IT) Governance structure, the Business Services Committee was charged with preparing an Administrative Systems Master Plan (ASMP). The ASMP report was finalized and approved in March of 2012. Following the report finalization, the BSC began work on the initiatives outlined in the plan for repleacement of the Enterprise Resource Planning (ERP).
Beginning in February of 2013, functional area focus groups were formed and met through April 2013 to define the administrative system requirements for the ERP. The university issued a request for proposal (RFP) for the ERP in May 2013, which included more than 4,500 functional requirements. The RFP responses were scored by 60 campus functional and technical experts and a senior level evaluation team scored the overall RFP.
On September 16, 2013, UT Austin notified Workday, a leading provider of enterprise cloud applications, that it had been selected to provide the cloud-based ERP solution. An agreement with Workday is subject to satisfactory negotiation of a contract, including pricing, and final approval by the Board of Regents.
Additionally, committees have been established to address other initiatives of the ASMP and to communicate the progress. The initiatives noted reference the ASMP.
|Initiative 1.1 – Develop System Replacement Roadmaps||Complete|
|Initiative 1.2 – Improved Design and Management of Data||Committee(s) in Process|
|Initiative 2.1 – Design and Build and Open Systems Technical Architecture||Committee Established|
|Initiative 3.1 – Adopt Common Software Development Methodology||Committee Established|
|Communications Task Force||Committee Established|
|Campus Liaisons Network||Committee in Process|
|Usability Workgroup||Committee in Process|