Mass Assign Document: Start
Pooled University Affiliate

Help sections available for the Mass Assign process for a pooled university affiliate position:

Start | General | Miscellaneous | University Affiliate | Remarks | Document Review

The Mass Assign document enables you to assign one or more incumbents to a pooled university affiliate position. You can access the pooled position by entering a unit code on the Browse Positions page, clicking Go, and then selecting a Position ID from the table that appears. The View Position Details page, shown below, opens and displays the position ID that you selected.

The Assign link appears to the right of the page below the header, as indicated above. HRMS will advise you if a document is pending, as the following example shows.

pending_document_pooled _aw

NOTE: If there are pending conflicting documents associated with the position, you must wait for them to final approve before you can modify the position. However, you can have multiple mass assign documents in process at the same time.

Click the Assign link to open the Incumbent List page. This page identifies the position ID and provides a View as of date. To view the incumbent list for another date, use the calendar lookup to change the date. I; if you wish, you can enter a Thru date to display a list of incumbents assigned to the position in that date range.

To create the mass assign document, click Assign in the upper right corner of the Incumbent List page as shown above. The Mass Assign: Start page appears.